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Switzerland: Resources Management Assistant (DRM Emergency Support)

 FULL TIME, Informatica, Sistemas, Internet, Servicio al Cliente  Comments Off on Switzerland: Resources Management Assistant (DRM Emergency Support)
Jan 232018
 

Organization: International Organization for Migration
Country: Switzerland
Closing date: 31 Jan 2018

Open to Internal and External Candidates

Position Title : Resources Management Assistant (DRM Emergency Support)

Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G6

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 January 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall guidance of the Director, Department of Resources Management and direct supervision of the Senior Resources Management Officer and in close coordination with the Resources Management Officer, the successful candidate will support the DRM Emergency Support Unit in managing the administrative, budgetary, financial and human resources functions for the emergency operations, Headquarters (HQs) based project/programme activities in response to Level 3 Emergency crisis.

Core Functions / Responsibilities:

  1. Provide overall support to the DRM Emergency Support Unit in resource management matters related to the activities in monitoring, assessing and evaluating the administrative, financial, personnel, procurement, logistics and other administrative activities of the Country Offices involved in implementing Level 3 Emergency projects, including: (a) Analyse variances between budget and actual expenditures. Communicate on the coordination the preparation of financial requirements and project budgets; (b) Perform quality assurance in monitoring the financial management for the projects and assist with the preparation of financial reports in accordance with IOM regulations and established procedures; (c) Assist in staff deployment and human resources planning; and, (d) Support procurement and logistics operations in close coordination with Global Procurement and Supply Unit (GPSU) Manila and in accordance with Level 3 Emergency SOPs.
  2. In full coordination with RMO, work closely with relevant units in the Department of Operations and Emergencies (DOE) at Headquarters and undertake budgetary review, financial monitoring and reporting of projects implemented by DOE and provide required Resources Management support.

  3. Provide support to Resources Management staff in accordance with the Organization’s regulations and procedures, particularly Level 3 Emergency SOPs.

  4. Facilitate the verification and monitoring the utilization of Crisis Management Support budget lines including review of monthly projectization of staff funded from these lines.

  5. Liaise with relevant units at HQs, Administrative Centres and Regional Offices, regarding accounting and financial activities of IOM Offices; report regularly on the financial situation and provide other financial information as necessary.

  6. Assist in preparing and regularly updating Level 3 emergency related procedures and templates.

  7. Organize the activities of the DRM Emergency Support Unit and calendar management activities including responding to meeting requests and rescheduling. Tasks include the preparation of relevant briefing kit and logistical administrative support for RM staff deploying on TDY/STA.

  8. Assist in the management of information and serve as channel of communication between the DRM Emergency Support Unit and other Divisions: receive/clarify all incoming documents/correspondence; register incoming/outgoing correspondence to/from the office of the DRM Emergency Support Unit; prepare responses to incoming communications, ensure the accuracy and correct format of outgoing correspondence.

  9. Assist in organizing special events related to L3 and emergencies such as IOM-facilitated workshops, trainings, consultation meetings, etc.

  10. Undertake official duty travels to provide Resources Management support to the Country Offices as requested.

  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Business Administration, Finance, Accounting or a related field from an accredited academic institution with four years of relevant experience; or,

• Completed High school / Secondary school education with six years of relevant experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in administrative and finance functions and programme activities;

• Excellent communication, interpersonal and writing skills;

• Excellent computer skills and proficiency in spreadsheet and database applications;

• Sound knowledge of IOM’s administrative, budgetary, financial, and business rules and practices;

• Maintain and ensure the confidentiality and integrity of all personnel-related information by implementing control procedures in line with IOM standards of conduct and data protection rules;

• Proficiency in Excel, MS Outlook, MS Word, Internet Explorer, Web based applications; and,

• Knowledge of Costing of Travel Arrangement and computerized Travel Reservation System is highly desirable.

Languages

Fluency in English and French is required. Working knowledge of Spanish is an advantage.

Note

Please be advised that this is a local position and as such only qualified candidates residing in

Switzerland and holding a valid residence/ working permit will be considered.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 January 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.01.2018 to 31.01.2018

Requisition: VN 2018 / 01 (GS)-ResourcesManagementAsstant(DRMEmrgncySprt)(G6)-Geneva,Switzerland (55320750) Released

Posting: Posting NC55320756 (55320756) Released

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Switzerland: Senior Finance Assistant (GS-7), #1914, PFP – Geneva, Switzerland

 FULL TIME  Comments Off on Switzerland: Senior Finance Assistant (GS-7), #1914, PFP – Geneva, Switzerland
Jan 032018
 

Organization: UN Children’s Fund
Country: Switzerland
Closing date: 09 Jan 2018

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated.

There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.For every child, a geographically mobile & diverse workforce

The Senior Finance Assistant reports to the Geneva Common Services Accounting & Finance Manager. The Geneva Common Services (COS) Finance team serves the following Geneva based entities: Private Fundraising and Partnerships Division (PFP), Europe and Central Asia Regional Office (ECARO), EMOPS, Geneva Liaison Office and the Geneva Common Services. The incumbent also works closely with many UNICEF country offices that receive funds from PFP and ECARO.

The Senior Finance Assistant is responsible for a variety of specialized tasks in the areas of finance and accounting, budget administration, payroll and entitlements. The role requires the incumbent to have a strong understanding of both programmatic and funding components of UNICEF’s work.

How can you make a difference?

Summary of key functions/accountabilities:

1. Support Financial Planning and Management– Within delegated authority, assist the supervisor in managing Common Services finance operation, encompassing a wide variety of funding sources, a large volume of transactions, a large number of stakeholders and extensive dispersed activities.- Provide input to financial reports, contributing to the preparation of various written outputs such as drafting background papers and analytical reports.- Analyze budget expenditures according to allotment and budget codes, verify compliance with guidelines and procedures and keep stakeholders informed to ensure timely remedial action, when necessary.- Monitor open commitments and pre-commitments, reconcile Personal Advances & Recoveries (PAR) accounts for staff as well as the General Ledger accounts.- Provide guidance and training on the application, interpretation and implementation of UNICEF Financial policies, procedures and guidelines to all relevant stakeholders. – Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies. Review transactions carried out by Geneva based entities.- Assist in ensuring that internal controls are adequately applied in the office. Ensure timely update of the Table of Authority and maintain Delegation of Authority memos.

2. Monitor Accounts – Perform oversight function and coordinate monthly and year-end closure activities with other team members. Coordinate monthly and year-end closure processes and reporting.- Coordinate and complete monthly and year-end closure activities/reports.- Ensure that all disbursement transactions are correctly recorded by reviewing accounting entries and performing periodic and year-end reconciliation.- Review and reconcile inter-office and inter-agency transactions during the year and adjust entries as required before year-end closure. – Examine direct cash transfer (DCT) transactions and supporting documents to ensure Funding Authorization and Certificate of Expenditure (FACE) form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.

3. Payroll management– Coordinate with UNICEF’S Global Shared Service Centre (GSSC) and analyze monthly funding analysis report. – Prepare and reconcile deductions for all Geneva staff and monitor recovery of these deductions as well as follow up on any related issues;- Act as a focal point for global management of staff accounts with the La Mutuelle fund and the United Nations Staff Mutual Insurance Society (UNSMIS) account.- Respond to staff on payroll-related queries.- Ensure up-to-date information on cash position is available and timely replenishments for the Geneva payroll account. Coordinate the process with GSSC and DFAM Treasury.

4. Relationship management: GSSC and banks– Maintain relationship with GSSC to ensure effective cooperation by having regular conference calls to address bottlenecks in the processes, identify improvements opportunities, etc.- Maintain relationship with representatives of local banks to obtain information on changes in procedures, regulations and matters pertaining to the maintenance of bank accounts and follow-up on queries/issues.- Act as a focal point for timely updating of the Geneva signatory panel and coordinate the process with DFAM Treasury and bank counterparts.

5. Knowledge and capacity building– Interact with Geneva-based stakeholders and Country Office (CO) staff on a regular basis to share information and provide technical assistance related to budget, finance and accounts issues and transactions, including capacity building activities;- Support initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.- Participate and/or organize training events to build capacity of staff and stakeholders.

6. Act as Officer- In- Charge in the absence of Accounting and Finance Manager.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education required. A university degree in Accounting, Finance or Business administration or professional qualification (i.e. CPA, ACA, ACCA, CIMA etc.) from professional accounting body would be highly desirable.

Experience:

Seven years of general accounting experience orfinanceis required.

Language Requirements:

Fluency of English is required. Working knowledge of French would be an asset.

For every Child, you demonstrate…

Core Values

  • Commitment
  • Diversity and inclusion
  • Integrity
  • Core competencies

    – Drive for Results (Level II)- Communication (Level II)- Working with People (Level II)

    Functional Competencies

    – Analyzing (Level II)- Applying Technical Expertise (Level II)- Planning and Organizing (Level II)- Following Instructions and Procedures (Level II)

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    To view our competency framework, please click here.

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=509777

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