Fixed term – 3 months

Background

Interpeace is an international organisation for peacebuilding. Interpeace tailors its approach to each society and ensures that its work is locally designed and driven. Through local partners and its own local teams, Interpeace jointly develops peacebuilding programmes based on extensive consultation and research. Interpeace helps establish processes of change that promote sustainable peace, social cohesion and resilience. The organisation’s work is designed to connect and promote understanding between local communities, civil society, governments and the international community.

Interpeace also assists the international community – especially the United Nations – to play a more effective role in peacebuilding based on the organisation’s expertise in field-based work at the grassroots level. This is achieved primarily through contributing innovative thought leadership and fresh insights into contemporary peacebuilding policy. This assistance to the international community is also achieved through its ‘peace responsiveness’ work, in which Interpeace provides advice and practical support to other international organisations (especially those in the security, development and humanitarian aid sectors) so that they adapt systemically in order that their own work simultaneously addresses conflict dynamics and strengthens peace dynamics.

Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Position within the Organization

The HR Assistant is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world.

The HR Assistant reports to the Global HR Manager and assists and supports the Global HR Manager on day-to-day HR administrative operations alongside the HR & Administrative Assistant.

Purpose and General Overview

The HR Assistant in collaboration with the HR & Administrative assistant are responsible for the HR administration in Geneva office and for supporting HR administration in offices outside HQ.

Duties and responsibilities

Specific Duties

HR Administration

• Support the Global HR Manager with day-to-day HR operations duties and provide support for all HR admin related queries;
• Assist with HR documentation processes including hiring, recruitment, onboarding; enrollments;
• Support for the onboarding and offboarding of staff in Geneva, including supporting in drafting the work certificates;
• Support in collecting and coordinating documents for HR audit purposes;
• Support the recruitment process of staff and interns in Geneva and in countries without dedicated HR support:
  • Assist with shortlisting of candidates
  • Coordinate selection activities (e.g. tests, interviews)
• In collaboration with the HR & Administrative assistant, manage the employee, leave and holiday modules of the HR online platform:
  • Enter employee data and upload documents
  • Maintain employee files up to date
  • Train staff on the use of the modules when requested
• In collaboration with the HR & Administrative assistant, manage the insurance portfolio:
  • Manage the membership and enrolments of the health insurance, life insurance and the war risk insurance
  • Coordinate the renewal of insurances managed from Geneva and payment of insurance premiums

Qualifications

Education

• Completion of secondary school education or commercial, vocational school or Certificat Fédéral de la Capacité (CFC), the swiss HRSE certification as assistant in employee management is a plus.

Experience

• At least 2 years in HR administration within an international organisation

Competencies

• Excellent verbal and written communication skills in English and French.
• Thorough knowledge of practices and procedures for preparing HR administrative documents and maintaining file systems
• Good understanding of Swiss HR administration
• Advanced organization and coordination skills
• Diligence and attention to details
• Ability to prioritize work assignments, perform routine work independently, meet deadlines and adapt to changing demands
• Ability to determine relevant background and reference materials for others, and to screen for urgency and priority
• Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behaviour and attitudes
• Ability to deal with confidential information and/or issues using discretion and good judgment

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply:

Qualified candidates are invited to submit their application to recruitment@interpeace.org no later than 15 March 2021. “HR Assistant” must be included in the subject line of the application email to be considered. The application must include:

• a complete curriculum vitae
• a letter of interest

• an acknowledgement letter, answering the following questions:

• Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:

• Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?

• Have you ever resigned while under investigation or during disciplinary proceedings?

Confirming the following declaration of understanding:

• I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.
• I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and promoting a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

For more information about Interpeace, please visit www.interpeace.org