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HR Assistant

 FULL TIME  Kommentare deaktiviert für HR Assistant
Mrz 092021
 

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Country: Switzerland
Organization: Interpeace
Closing date: 15 Mar 2021

Fixed term – 3 months

Background

Interpeace is an international organisation for peacebuilding. Interpeace tailors its approach to each society and ensures that its work is locally designed and driven. Through local partners and its own local teams, Interpeace jointly develops peacebuilding programmes based on extensive consultation and research. Interpeace helps establish processes of change that promote sustainable peace, social cohesion and resilience. The organisation’s work is designed to connect and promote understanding between local communities, civil society, governments and the international community.

Interpeace also assists the international community – especially the United Nations – to play a more effective role in peacebuilding based on the organisation’s expertise in field-based work at the grassroots level. This is achieved primarily through contributing innovative thought leadership and fresh insights into contemporary peacebuilding policy. This assistance to the international community is also achieved through its ‘peace responsiveness’ work, in which Interpeace provides advice and practical support to other international organisations (especially those in the security, development and humanitarian aid sectors) so that they adapt systemically in order that their own work simultaneously addresses conflict dynamics and strengthens peace dynamics.

Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Position within the Organization

The HR Assistant is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world.

The HR Assistant reports to the Global HR Manager and assists and supports the Global HR Manager on day-to-day HR administrative operations alongside the HR & Administrative Assistant.

Purpose and General Overview

The HR Assistant in collaboration with the HR & Administrative assistant are responsible for the HR administration in Geneva office and for supporting HR administration in offices outside HQ.

Duties and responsibilities

Specific Duties

HR Administration

  • Support the Global HR Manager with day-to-day HR operations duties and provide support for all HR admin related queries;
  • Assist with HR documentation processes including hiring, recruitment, onboarding; enrollments;
  • Support for the onboarding and offboarding of staff in Geneva, including supporting in drafting the work certificates;
  • Support in collecting and coordinating documents for HR audit purposes;
  • Support the recruitment process of staff and interns in Geneva and in countries without dedicated HR support:
    • Assist with shortlisting of candidates
    • Coordinate selection activities (e.g. tests, interviews)
  • In collaboration with the HR & Administrative assistant, manage the employee, leave and holiday modules of the HR online platform:
    • Enter employee data and upload documents
    • Maintain employee files up to date
    • Train staff on the use of the modules when requested
  • In collaboration with the HR & Administrative assistant, manage the insurance portfolio:
    • Manage the membership and enrolments of the health insurance, life insurance and the war risk insurance
    • Coordinate the renewal of insurances managed from Geneva and payment of insurance premiums

Qualifications

Education

  • Completion of secondary school education or commercial, vocational school or Certificat Fédéral de la Capacité (CFC), the swiss HRSE certification as assistant in employee management is a plus.

Experience

  • At least 2 years in HR administration within an international organisation

Competencies

  • Excellent verbal and written communication skills in English and French.
  • Thorough knowledge of practices and procedures for preparing HR administrative documents and maintaining file systems
  • Good understanding of Swiss HR administration
  • Advanced organization and coordination skills
  • Diligence and attention to details
  • Ability to prioritize work assignments, perform routine work independently, meet deadlines and adapt to changing demands
  • Ability to determine relevant background and reference materials for others, and to screen for urgency and priority
  • Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behaviour and attitudes
  • Ability to deal with confidential information and/or issues using discretion and good judgment

Interpeace Competencies

  • Collaboration and Weaving
  • Communication
  • Drive for results
  • Adaptability and Continuous Learning
  • Respect for Diversity

How to apply:

Qualified candidates are invited to submit their application to recruitment@interpeace.org no later than 15 March 2021. “HR Assistant” must be included in the subject line of the application email to be considered. The application must include:

  • a complete curriculum vitae
  • a letter of interest
  • an acknowledgement letter, answering the following questions:

  • Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:

  • Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?

  • Have you ever resigned while under investigation or during disciplinary proceedings?

Confirming the following declaration of understanding:

  • I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.
  • I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and promoting a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

For more information about Interpeace, please visit www.interpeace.org

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Versierte HR Assistant mit Rekrutierungsaufgaben 100% (m/w) | Olten, Olten

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für Versierte HR Assistant mit Rekrutierungsaufgaben 100% (m/w) | Olten, Olten
Mrz 082021
 

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Für eine international tätige Unternehmung in der Region Olten suchen wir per 1.4*1 eine Versierte HR Assistant mit Rekrutierungsaufgaben*% (m/w) Ihre Herausforderung Verantwortlich für die komplette Personaladministration, inkl…
Adecco – Administración

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Assistant D/E (m/w), Zürich

 FULL TIME  Kommentare deaktiviert für Assistant D/E (m/w), Zürich
Mrz 062021
 

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Ihre Tätigkeiten: In dieser fordernden Funktion unterstützen Sie zwei Partner*innen bei allen administrativen und organisatorischen Aufgaben im Zusammenhang mit der Abwicklung von anspruchsvollen globalen Beratungsmandaten. Sie pflegen te…
Art of Work Personalberatung – Administración

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HR Assistant (m/w) 100%, Basel

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für HR Assistant (m/w) 100%, Basel
Mrz 042021
 

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Auf Sie haben wir gewartet! Wir suchen per sofort oder nach Vereinbarung eine freundliche und motivierte Persönlichkeit als HR Assistant (m/w)*% Ihre Herausforderung Unser Kunde bietet Ihnen einen spannenden und abwechslungsreichen A…
Adecco

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CEO Assistant/in 100%, Freienbach

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für CEO Assistant/in 100%, Freienbach
Mrz 032021
 

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Echter Karrieretyp? Bereit für die nächste Stufe? Das trifft sich gut! CEO Assistant/in*% Ihre Herausforderung Unterstützung des CEOs administrativen Belangen Ãœbernehme weitsichtig Terminkoordination Prozessverantwortung Projek…
Adecco – Administración

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Finance Assistant Geneva

 FULL TIME  Kommentare deaktiviert für Finance Assistant Geneva
Feb 252021
 

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Country: Switzerland
Organization: Legal Action Worldwide
Closing date: 8 Mar 2021

BACKGROUND

LAW is an independent, non-profit organisation comprised of human rights lawyers working in fragile and conflict affected areas in the Middle East, Africa and South Asia. We have a particular focus on gender equality and sexual and gender-based violence, natural resource exploitation, rule of law and accountability, and transformative justice, working to bring justice to those who need it most. LAW’s ground-breaking work has received international and local media coverage, and recognition.

The Finance Assistant will support the Global Head of Finance to ensure all the relevant financial procedures and transactional documents across all our LAW offices are accounted for and the office is functioning efficiently.

He or she will provide assistance, support and guidance to internal stakeholders to ensure the financial processes are embedded and implemented with the correct supporting documentations for processing and audit requirements.

POSITION DESCRIPTION

Reports to: Global Head of Finance

Duration: 6 months – possible extension subject to funding

Location: Geneva office, Switzerland

Hours: Flexible – up to 20 hours a week

Functions/ Key Deliverables:

The following activities will be carried out by the Finance Assistant who is providing administrative support on financial procedures:

· Focal point in assisting with financial transactions and queries; processing expenses, invoices, procurement, tracking receipts; ensuring proper authorization;

· Accurate posting of transactions in the accounting system;

· To coordinate and receive time sheets from LAW staff ensuring these are accurately completed and prepared for submission;

· Support the Head of Finance with filing the monthly Journal Vouchers entered into Navision.

· Recording, scanning and filing all supporting documents to be reported to the Donors along with monthly financial reports;

· Assist and conduct in preparations for the Audits carried out by Donor’s auditors.

· Support and assist in updating trackers for global staff and consultant contracts

· Prepare and draft letters as necessary for the authorities;

· Collate the necessary documents and checks these are correctly completed including approval/signed by relevant and appropriate authorities;

· Perform any other duties assigned to smooth running of the team.

Required Skills, Qualification and Experience:

· Bachelor’s degree in relevant field or equivalent experience;

· Demonstrated work experience in a similar role within a national or complex finance department or team, administration, or procurements management

· Two years track record working with office management and Microsoft packages including MS Excel and MS Word;

· Experience of working with accounting packages would be desirable

· Excellent relationship building skills and a proactive approach to problem solving;

· Strong organization skills and attention to detail;

· Excellent written and verbal communication skills in English and French

· Experience of working in the NGO sector is preferred but not essential

Deadline for applications: 8th March 2021**

Start date: Immediate start

To learn more about us visit our website: www.legalactionworldwide.org.

How to apply:

If have the right financial background and experience that will add value to LAW we would like to hear from you. Join us and be part of the LAW family by making a positive difference to support justice and empower our beneficiaries.

To apply please send an email with your CV and a statement of interest (neither exceeding 2 pages of A4) in English before 8th March 2021 to: recruitment@legalactionworldwide.org.

The subject of the application should read ‘Finance Assistant Geneva’ and you must have the ‘Right to work in Switzerland’.

· Only shortlisted candidates who meet the criteria will be invited for interviews.

· LAW is an equal opportunity employer.

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ICT Assistant (Programme Support and Resource Planning)

 FULL TIME, Informatica  Kommentare deaktiviert für ICT Assistant (Programme Support and Resource Planning)
Feb 192021
 

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Country: Switzerland
Organization: International Organization for Migration
Closing date: 3 Mar 2021

Open to Internal and External Candidates

Position Title : ICT Assistant (Programme Support and Resource Planning)

Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G6

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 03 March 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Director, Division of Information and Communications Technology and direct supervision of the Senior Programme Manager (MiMOSA Ecosystem), the successful candidate will be responsible for the administrative support and resource planning for the operations of IOM’s global Migrant Management Operational Systems Application (MiMOSA). He/she will assist in the development and implementation of the unit’s resource mobilization and stakeholder engagement functions, support the donor reporting and fundraising actions, and assist in internal co-ordination. He/She will be responsible for the preparation of relevant project documents, monitoring, analysis of the budgets, strategic events planning for various projects within the ecosystem.

Core Functions / Responsibilities:

  1. Prepare the relevant project documents for fundraising for the system development projects and corresponding financial monitoring and periodic reports and coordinate the donor financial reports in accordance with IOM regulations and established procedures as well as specific donor requirements.

  2. Prepare, in coordination with the Programme Manager, the annual budget for the unit and in coordination with the relevant business unit focal points; prepare reports and documentation for the monitoring and oversight of the financial management for all activities including the financial expenditure and accountability.

  3. In coordination with the Migrant Solutions Project Managers, assist in the preparation of budgets for new projects and undertake financial analysis of projects.

  4. Review the monthly staff projectization to ensure staff salaries are allocated to the relevant budgets and undertake review and analyse project receivables versus expenditure making sure projects do not reach deficits and initiate timely remedial action if necessary.

  5. Coordinate with the IT Procurement Unit the purchase of IT equipment and Software licenses; and, prepare the relevant purchase and payment documents and coordinate for endorsement and track inventory of software licenses for the unit including renewals and termination, as necessary.

  6. Prepare and maintain the documentation required for vendor sourcing and outsourcing of projects for the unit and coordinate with relevant procurement units for the RFP processes

  7. Verify that the information on invoices/credit note(s) issued by vendors is correct and process for approval by the Supervisor. Forward approved invoices to financial units for further processing and respond to queries on the status of payment of invoices.

  8. Participate in stakeholder engagement meetings and workshops and provide administrative support

  9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• A University degree in Business Administration, Finance, Management, Procurement and Logistics or any related field from an accredited academic institution with four years of professional experience; or

• Completed High school / Secondary school education with six years of relevant experience;

• Professional certification in any of the above fields such as CIPS, Prince 2, Project management is a distinct advantage.

Experience

• Advanced experience in computerized systems, such as MS Office suite and SAP/PRISM;

• Excellent knowledge of procurement and logistics rules and procedures in IOM or a similar organization;

• Experience in project management and regulations as per the Project Handbook.

Skills

• Excellent report writing, oral and written, communication skills and ability to build and maintain effective working relationships; and demonstrate excellent interpersonal, analytical and problem-solving skills;

• Strong organizational skills and able to prioritize and effectively manage competing demands without any loss of quality or service;

• Knowledge of accounting system, software and procedures in IOM or a similar UN organization is an added advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Please be advised that this is a local position and as such only qualified Swiss nationals or candidates residing in Switzerland or neighbouring France will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 March 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 18.02.2021 to 03.03.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 02 (GS) ICT Assistant (Programme Support and Resource Planning) (G6) Geneva, Switzerland (56864019) Released

Posting: Posting NC56864020 (56864020) Released

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Deputy Director General for external affairs and field operations

 FULL TIME  Kommentare deaktiviert für Deputy Director General for external affairs and field operations
Feb 192021
 

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Country: Switzerland
Organization: Médecins Sans Frontières en Suisse
Closing date: 15 Mar 2021

DDGEA

Mission

The DGDEA works as a trinome with the DG and the DDGIA. While responsibilities are delegated to him/her, final responsibility and critical arbitration remain with the Director General.

The DGDEA works in relation with the whole Management team (MT) with regards to transversal dossiers he/she is responsible for and contributes to the evaluation of directors.

He/she is a member of the Management Team (MT) and as such participates to meetings with the MSF-CH Board, the OCG Congress and to the MSF-CH General Assembly.

He/she participates to the definition and follow up of roadmaps of departments (link with strategic long-term plan) with the GD approving the final frame.

He/she can delegate tasks to the senior executive assistant, members of the General Direction, and to consultants depending on dossiers.

The DGDEA may supervise senior managers if s/he is delegated their supervision by the GD.

Your responsibility

Strategic frame and dossiers:

  • Upon delegation by the DG, he/she leads the following strategic pillars of Duty of Care, Patients & Populations as Partners, Planetary Health, and Emergency Response.
  • He/she oversees the implementation of activities and projects linked to the abovementioned pillars, including the planning and monitoring of the resources needed for the achievement of said objectives.
  • He/she is particularly attentive to transversal issues and long-term operational strategies, and anticipates the necessary means, ensuring coordination with departments if necessary.
  • He/she leads any other dossier delegated by the Director General.

Replacement of the Director General:

  • During the absence of the Director General and by delegation, the DDGEA replaces him/her in all aspects of the Director General’s role, including in international platforms (ExCom) and in case of critical incident (CMT).

Partnerships and organizational evolution:

  • The DDGEA contributes to the definition and implementation of the MSF OCG strategy in terms of internal (MSF movement) and external partnerships, ensuring the coherence with the OCG 2020-2023 Strategic Plan.
  • Upon delegation by the DG, he/she oversees and steers the development plan of new entities together with the concerned directors, including planning and budget (for final arbitration with the GD).
  • Upon request by the DG, he/she oversees the evaluation of partnerships.
  • The DDGEA maintains the dynamic with existing partners in support to the Director General.
  • He/she may propose content and modalities of OCG operational support partnerships to the General Director.
  • Upon delegation by the DG, the DDGEA may represent the GD in the governance of regional hubs, branch offices, international projects, MSF partnerships or platforms, primarily regarding the implementation of operational objectives following the SP as well as supporting the operational organization review of OCG;
  • Supports the DG on long-term strategies regarding OCG organizational evolution and the involvement of OCG partners as per the Strategic Plan.

Representation and external affairs:

  • Upon request and when necessary, the DDGEA represents MSF externally as spokesperson:
  • He/she represents OCG in movement-wide meetings and platforms within the perimeter of responsibilities and on an ad hoc basis and takes on international dossiers as required.

Other activities:

  • Participates upon request to security or reputational crisis in support to the General Director

Education

  • Master’s Degree or equivalent in relevant field
  • Or an equivalent combination of education, training and experience.

Experience

  • Mandatory Field and HQ experience with MSF (preferred) or another humanitarian organization
  • Strong capacity and experience in transversal project management, proven capacity to animate working group and coordinate various actors
  • Experience in finance and budget management is a plus

Languages

  • Fluent in French and English (oral and written)

Technical competencies

  • Excellent understanding of the stakes of operations and the dual necessity of an efficient and structured organization
  • Demonstrated understanding of operational management
  • Proven ability to develop clear positions and recommendations
  • Ability to develop partnerships and implement a dynamic of networking around a project
  • Mastery of communication and public-speaking techniques
  • Excellent knowledge of communication and information tools
  • Ability to write synthesis notes
  • Change management and accompaniment.

Softs Skills

  • Leadership, dialogue and listening
  • Ability to convince, to create buy-in
  • Strong interpersonal skills, team spirit
  • Good analytical and synthetic skills
  • Abilty to analyze and anticipate, to identify and prioritize strategic and operational stakes
  • Problem solving
  • Close relations with the Deputy Director General for Internal Affairs
  • Management team, Deputy Directors and Heads of services
  • MSF-CH Board and OCG Congress
  • Supervises GD functions if necessary
  • Counterparts in other MSF sections and International Office.

How to apply:

How to apply

Only applications submitted on the recruitment platform will be considered. Applications must contain: CV 2 p. max. – letter of motivation 1p. max. – in French or English.

Closing date for application is 15th March 2021

APPLY HERE

The applications will be treated confidentially.

Only short-listed candidates will be contacted**.**

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SACHBEARBEITER EINKAUF/ PURCHASING ASSISTANT, Aarau

 FULL TIME  Kommentare deaktiviert für SACHBEARBEITER EINKAUF/ PURCHASING ASSISTANT, Aarau
Feb 142021
 

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Auf Sie haben wir gewartet! Wir suchen per sofort oder nach Vereinbarung eine freundliche und motivierte SACHBEARBEITER EINKAUF/ PURCHASING ASSISTANT Ihre Herausforderung Bedarfsgerechte Disposition und globale Beschaffung aller benöti…
Adecco

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Sales Manager Assistant, Aarau

 FULL TIME  Kommentare deaktiviert für Sales Manager Assistant, Aarau
Feb 132021
 

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Können und Kreativität, Spass und ein hoher Anspruch an Ihre Arbeit zeichnen Sie aus? Dann ist diese Stelle interessant für Sie. Sales Manager Assistant Ihre Herausforderung Beratung und Betreuung von Kunden Akquisition von Neukunde…
Adecco – Administración

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ICT Assistant (Contracts and Procurement)

 FULL TIME, Hoteles, Informatica  Kommentare deaktiviert für ICT Assistant (Contracts and Procurement)
Feb 102021
 

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Country: Switzerland
Organization: International Organization for Migration
Closing date: 21 Feb 2021

Position Title : ICT Assistant (Contracts and Procurement)

Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G5

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 21 February 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The position is based at Headquarters in the Information and Communications Technology (ICT) Division, headed by the Chief Information officer.

Under the overall supervision of the CIO, Director ICT and direct supervision of the ICT Contract Management Administrator, the successful candidate is responsible for providing administrative and procurement support to the ICT Contract Management Unit in the Office of the CIO.

Core Functions / Responsibilities:

  1. Support the CIO and ICT Contract Management to monitor contractor obligations and implement contracts in the Division.

  2. Maintain electronic and hard copies of the relevant files and records, to ensure proper audit trail of the contract’s compliance.

  3. Contact vendors to submit proposals and prepare pricing comparison tables.

  4. Process HQ and Field Office procurement of ICT components as per IOM procurement procedures and ICT specifications.

  5. Coordinate within ICT and IOM Business Unit on preparation and process Request for Proposals/Quotes (RFP/RFQ) in compliance with IOM Procurement and Contraction manuals.

  6. Receive, review and follow up procurement queries addressed to the ICT procurement mailbox.

  7. Prepare purchase orders for approval by the supervisor and send to the vendors.

  8. Update and track processing of procurement actions such as orders and shipments for Country Offices.

  9. Verify that the information on invoices/credit note(s) issued by vendors is correct and process for approval by the Supervisor.

  10. Verify and forward approved invoices to Financial Units for further processing and respond to queries on the status of payment of invoices.

  11. Input all procurement related data in the SAP-based ERP (PRISM) and extract reports.

  12. Inspect delivered ICT goods and services to match the orders at HQ while ensuring appropriate tagging including in PRISM for inventory management.

  13. Assist with procurement research.

  14. Perform other such duties as may be assigned.

Required Qualifications and Experience:

Education

• A university degree in Business Administration, Finance, commerce, Logistics and procurement or Information Technology from an accredited institution1 with three years of relevant experience, or;

• Completed High school / Secondary school education with five years of relevant experience;

• Relevant Professional certification at foundation level is a distinct advantage.

Experience

• Hands on experience with the use of SAP/PRISM.

Skills

• Ability to prepare clear and concise report and coordinate administrative activities;

• Good oral and written communication skills;

• Good analytical and report writing skills;

• Knowledge and use of advanced Microsoft Suites;

• Excellent knowledge of public sector procurement and logistics rules and procedures or a similar organization such as the UN;

• Knowledge of accounting system, software and procedures.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Please be advised that this is a local position and as such only qualified Swiss nationals or candidates residing in Switzerland or neighbouring France will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 February 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 08.02.2021 to 21.02.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 01 (GS) ICT Assistant (Contracts and Procurement) (G5) Geneva, Switzerland

(56843304) Released

Posting: Posting NC56843305 (56843305) Released

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HR und Executive Assistant (m/w) 70-80%, Basel

 FULL TIME, Ingenieria Industrial  Kommentare deaktiviert für HR und Executive Assistant (m/w) 70-80%, Basel
Feb 072021
 

KLICKEN SIE HIER, UM ÄHNLICHE ANGEBOTE ZU SUCHEN

Sie sind motiviert, zielorientiert und begeistern durch Ihr fachliches Können Ihre Kunden? Dann unterstützen Sie das Team unseres Kunden ab Mai*1 für ca. 6 Monate als HR und Executive Assistant (m/w) 70-80% Ihre Herausforderung Ein s…
Adecco

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