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Finance Assistant Geneva

 FULL TIME  Kommentare deaktiviert für Finance Assistant Geneva
Feb 252021
 

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Country: Switzerland
Organization: Legal Action Worldwide
Closing date: 8 Mar 2021

BACKGROUND

LAW is an independent, non-profit organisation comprised of human rights lawyers working in fragile and conflict affected areas in the Middle East, Africa and South Asia. We have a particular focus on gender equality and sexual and gender-based violence, natural resource exploitation, rule of law and accountability, and transformative justice, working to bring justice to those who need it most. LAW’s ground-breaking work has received international and local media coverage, and recognition.

The Finance Assistant will support the Global Head of Finance to ensure all the relevant financial procedures and transactional documents across all our LAW offices are accounted for and the office is functioning efficiently.

He or she will provide assistance, support and guidance to internal stakeholders to ensure the financial processes are embedded and implemented with the correct supporting documentations for processing and audit requirements.

POSITION DESCRIPTION

Reports to: Global Head of Finance

Duration: 6 months – possible extension subject to funding

Location: Geneva office, Switzerland

Hours: Flexible – up to 20 hours a week

Functions/ Key Deliverables:

The following activities will be carried out by the Finance Assistant who is providing administrative support on financial procedures:

· Focal point in assisting with financial transactions and queries; processing expenses, invoices, procurement, tracking receipts; ensuring proper authorization;

· Accurate posting of transactions in the accounting system;

· To coordinate and receive time sheets from LAW staff ensuring these are accurately completed and prepared for submission;

· Support the Head of Finance with filing the monthly Journal Vouchers entered into Navision.

· Recording, scanning and filing all supporting documents to be reported to the Donors along with monthly financial reports;

· Assist and conduct in preparations for the Audits carried out by Donor’s auditors.

· Support and assist in updating trackers for global staff and consultant contracts

· Prepare and draft letters as necessary for the authorities;

· Collate the necessary documents and checks these are correctly completed including approval/signed by relevant and appropriate authorities;

· Perform any other duties assigned to smooth running of the team.

Required Skills, Qualification and Experience:

· Bachelor’s degree in relevant field or equivalent experience;

· Demonstrated work experience in a similar role within a national or complex finance department or team, administration, or procurements management

· Two years track record working with office management and Microsoft packages including MS Excel and MS Word;

· Experience of working with accounting packages would be desirable

· Excellent relationship building skills and a proactive approach to problem solving;

· Strong organization skills and attention to detail;

· Excellent written and verbal communication skills in English and French

· Experience of working in the NGO sector is preferred but not essential

Deadline for applications: 8th March 2021**

Start date: Immediate start

To learn more about us visit our website: www.legalactionworldwide.org.

How to apply:

If have the right financial background and experience that will add value to LAW we would like to hear from you. Join us and be part of the LAW family by making a positive difference to support justice and empower our beneficiaries.

To apply please send an email with your CV and a statement of interest (neither exceeding 2 pages of A4) in English before 8th March 2021 to: recruitment@legalactionworldwide.org.

The subject of the application should read ‘Finance Assistant Geneva’ and you must have the ‘Right to work in Switzerland’.

· Only shortlisted candidates who meet the criteria will be invited for interviews.

· LAW is an equal opportunity employer.

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Humanitarian Affairs Officer/Cash (TJO), P3 (Temporary Job Opening) Job ID #149918

 Almacen, FULL TIME, Ingenieria Sanitaria, Ambiental, Servicio al Cliente  Kommentare deaktiviert für Humanitarian Affairs Officer/Cash (TJO), P3 (Temporary Job Opening) Job ID #149918
Feb 252021
 

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Country: Switzerland
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 1 Mar 2021

Org. Setting and Reporting

This position is located in the System-wide Approaches Section (SWAPS), Assessment, Planning and Monitoring Branch, Coordination Division, Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Humanitarian Affairs Officer reports directly to the Chief of SWAPS.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following duties:
•Monitors, analyzes and reports on humanitarian developments and cash coordination arrangements in assigned country/area; regularly updates list of countries with active cash coordination arrangements.
•Provides support on a diverse range of issues related to inter-agency humanitarian coordination (e.g. cash coordination, localization, learning and knowledge management, field coordination).
•Organizes and prepares studies on humanitarian, emergency relief and related issues, and in particular on coordination arrangements related to cash and voucher assistance and localisation; linkages with social protection; organizes follow-up work, including interagency technical review meetings to support policy development work and decision-making on important issues and aligns them to the priorities of the IASC Principals.
•Partners with other humanitarian agencies to plan and evaluate humanitarian coordination arrangements and helps ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
•Assists in maintaining contacts with other UN agencies, non-governmental organizations, diplomatic missions, media, etc related to cash and localisation.
•Undertakes and provides support to technical assistance (e.g. training and guidance) and field missions, e.g. participates in field trips to undertake in-depth reviews of specific country coordination mechanisms.
•Prepares or contributes to the preparation of various written reports, documents and communications, e.g. drafts sections of studies, background papers, policy guidelines, parliamentary documents, briefings, case studies, presentations, correspondence, etc related to inter-cluster coordination, cash and voucher assistance and localisation.
•Serves as the focal point on specific topics related to cash and voucher assistance, social protection linkages, localization, inter-cluster or global cluster coordination and designated geographic areas; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
•Reviews and provides advice on policy issues related to safeguarding humanitarian principles and ensuring the effective delivery of humanitarian assistance, and in particular inter-cluster coordination.
•Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
•Provides guidance to, and may supervise, new/junior staff.
•Performs other duties as required.

Competencies

•Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Excellent drafting skills in English. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, achieving results and providing high-quality work; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
At least two years of experience in the field in implementing and/or coordinating humanitarian programmes is required.
At least two years of experience with the use of cash and/or its coordination in humanitarian response is required.
Familiarity with social protection systems and data registration is desirable.
Experience in developing training, guidance and tools is desirable.
Experience in inter-cluster, inter-sectoral and/or cluster coordination is desirable.
Experience in working on localisation issues is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in French is desirable.

Assessment

The evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

• This temporary appointment/assignment is until 28 February 2022. The selected candidate is expected to start as soon as possible. Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidate may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as „retirement.“ Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply Here

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Motivierte/r Consultant 100% – Office & Administration | Zürich, Zürich

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für Motivierte/r Consultant 100% – Office & Administration | Zürich, Zürich
Feb 252021
 

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Adecco Human Resources ist in der Schweiz der führende Personaldienstleister und verfügt über mehr als 60 Jahre Erfahrung auf diesem Gebiet. Sie sind motiviert, zielorientiert und begeistern durch Ihr fachliches Können? Perfekt, dann suchen…
Adecco – Administración

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Sachbearbeiter Buchhaltung & Administration (m/w) im internationalem Umfeld | St. Gallen, St. Gallen

 FULL TIME  Kommentare deaktiviert für Sachbearbeiter Buchhaltung & Administration (m/w) im internationalem Umfeld | St. Gallen, St. Gallen
Feb 252021
 

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Sie suchen ein familiäres Umfeld um sich zu verwirklichen? Dann ist vielleicht diesen Schweizer Unternehmen in der Lebensmittelbranche Ihr neuer Arbeitgeber. Wir suchen per sofort oder nach Vereinbarung! Sachbearbeiter Buchhaltung & Adm…
Adecco – Administración

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HR Senior Officer

 FULL TIME  Kommentare deaktiviert für HR Senior Officer
Feb 242021
 

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Country: Switzerland
Organization: UNOPS
Closing date: 1 Mar 2021

Female candidates are strongly encouraged to apply.

Summary of key responsibilities:

  1. Support to policy development and implementation
  2. Advisory Services
  3. Talent Acquisition and Administration
  4. Knowledge Building and Knowledge Sharing

1. Support to policy development and implementation

  • Contribute to HR policy development and corporate HR initiatives by assisting to generate and maintain data on trends, risks and opportunities and sharing local HR best practices.
  • Undertake assigned projects in support of the HR initiatives for the attainment of business objectives in line with the corporate HR strategy.
  • Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel within the relevant business unit/s.
  • Ensure appropriate mapping of HR business processes to enable efficient and effective services and workflows.
  • Communicate within authority HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.

2. Advisory Services

  • Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
  • Provide advice to personnel on HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development.
  • Under supervision of Regional HR Advisor, assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.
  • Encourage line management responsibility for implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback.
  • Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

3. Talent Acquisition and Administration

  • Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Position Management, Job Classification, Performance Management, Learning and Development, Change Management, Salary and Benefits administration, Contract Administration, Succession Planning and Out-processing.
  • Under Regional HR Advisor guidance, oversee the administration of entitlements for all personnel and the efficient administration of contractual modalities, loans, exchanges, and secondments in the region. Inform and advise UNOPS and project personnel, consultants, partners on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
  • Oversee the provision of personnel reporting within the office, ensuring that systems and data are updated and in place.
  • Lead recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy. Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters.
  • Provide support in realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process.
  • In collaboration with Regional HR Advisor and Geneva HR colleagues, identify key talent areas and provide coherent, well-developed plans for obtaining, developing, and managing critical talent. Develop, utilize and recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives.
  • Liaise with Shared Service Centre units on all personnel administration matters.
  • Implement organizational changes and realignment exercises affecting personnel in UNOPS in accordance with UNOPS policy, ensuring personnel actions are taken in an efficient manner.
  • Partner with business units to take a lead role in engagement and work enrichment initiatives and development of annual training plans in collaboration with supervisors, HOSS and Regional HR Advisor (Learning Focal Point).
  • Facilitate the engagement and provision of high-quality results and services of the team through effective work planning, performance management, coaching, and promotion of learning and development.

4. Knowledge building and Knowledge sharing

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics.
  • Contribute to HR knowledge networks and communities of practice by providing a collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
  • Maintain HR analytic parameters and data.

You may find more information at https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=21252

Requirements

Education:

  • Advanced University degree in Human Resources Management, Business Administration, social or behavioural sciences is required.
  • OR a First University degree in Human Resources Management or related fields combined with 2 additional years of relevant experience may substitute for the advanced university degree.

Experience:

  • A minimum of two years of professional-level human resources management experience, including HR advisory services, in a major area(s) of human resources management (HR Contract Administration, HR Reporting, Recruitment or Organizational Design) in the United Nations, international, public or corporate organization at the national and/or international level.
  • Relevant experience in a multicultural setting is desirable. Some experience in UN system organizations preferably in a developing country is desirable.
  • Proficiency in the usage of computers and office software packages (Google Suite) is required. Knowledge and experience in web-based management systems is an advantage.

Languages:

  • Fluency in written and spoken English and French is required.
  • Working knowledge of another, official UN language is desirable (UN Languages are Arabic, Mandarin Chinese, English, French, Russian, Spanish).

How to apply:

Apply Here

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Legal Counsel

 Administracion, Diseño Grafico, FULL TIME, Informatica  Kommentare deaktiviert für Legal Counsel
Feb 242021
 

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Country: Switzerland
Organization: International Organization for Migration
Closing date: 22 Mar 2021

Position Title: Legal Counsel

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade D2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 March 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates

  2. External female candidates:

  3. Candidate from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

The Office of Legal Affairs provides legal advice and support to all activities of the Organization and gives advice on all matters of a legal and constitutional nature. It ensures that the Organization’s relationships with governments, organizations, private institutions and individuals have a sound legal basis. It also provides advice inter alia on constitutional issues, the privileges and immunities of the Organization and its staff, contractual issues and administrative matters.

The Office consists of the Institutional Law and Programme Support, General and Administrative Law, Contract Law with Units in Manila and Panama City, and the Transparency and Accountability Unit.

Under the overall supervision of the Director General and direct supervision of the Deputy Director General (Management and Reform), the successful candidate will ensure that IOM’s activities are implemented in accordance with the Constitution and other relevant provisions adopted by its Governing Bodies. He/she will manage and monitor the budgetary and human resources management of the Office of Legal Affairs. In particular he/she will:

Core Functions / Responsibilities:

  1. Advise the Senior Management Team, Departments, Regional Offices and Country Offices, as well as IOM’s Governing Bodies on all matters of legal and constitutional nature, including national and international law relevant for IOM.

  2. Provide legal advice and support on all legal aspects of documents relevant to the functioning of IOM Departments.

  3. Ensure liaison and coordination with the United Nations and UN system organizations as well as other international organizations on legal issues.

  4. Provide legal advice and support to IOM’s programmatic and operational activities.

  5. Oversee and direct the preparation and negotiation of agreements on IOM privileges and immunities, in Member and non-member countries, and ensure their observance and implementation; provide IOM’s position in regard to tax status, and protection of IOM’s property and assets.

  6. Oversee research and direct the preparation of papers on the legal and policy aspects of IOM purposes and functions.

  7. Provide legal advice and support in the preparation and negotiation of cooperation agreements, contracts and assist Departments, Regional Offices and Country Offices in such activities.

  8. Provide legal advice and support in the preparation and interpretation of documents relating to all IOM’s management and administrative policies and functions.

  9. Provide legal guidance and advice in response to investigations by the Office of the Inspector General and other services and follow up actions.

  10. Support and provide legal advice to Departments, Regional and Country Offices to effectively implement policies, rules, and regulations.

  11. Support the development of organizational positions on data protection issues and provide advice to ensure that personal data of IOM beneficiaries are collected, used, transferred, and stored in accordance with IOM data protection principles.

  12. Represent the Administration in judicial or quasi-judicial proceedings, including before the Administrative Tribunal of the International Labour Organization.

  13. Support IOM in participation in intergovernmental meetings and consultations dealing with international migration law and human rights.

  14. Direct and manage the work of the Office of Legal Affairs and ensure quality of output.

  15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Advanced University degree (Master’s degree or doctorate) in law with emphasis on international law or a related field from an accredited academic institution with fifteen years of relevant professional experience.

Experience

• At least fifteen years of progressively responsible professional legal experience is required in the practice of law either in the legal office of an international organization, or in a law firm or the legal office of a Government, with substantial experience in the law of international organizations; and,

• Minimum four years prior experience with the UN Common system organization;

• Field experience is an advantage.

Skills

• Demonstrated ability to articulate and implement high-level strategic frameworks; and,

• Demonstrated ability to liaise with and represent an organization with high-level external interlocutors.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and working knowledge of French and/or Spanish are required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 22 March 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 23.02.2021 to 22.03.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 42 Legal Counsel (D2) Geneva, Switzerland (56872673) Released

Posting: Posting NC56872674 (56872674) Released

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Human Resources Specialist (Re-advertised)

 Formularios / Solicitudes, FULL TIME, Ingenieria Industrial, Marketing  Kommentare deaktiviert für Human Resources Specialist (Re-advertised)
Feb 242021
 

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Country: Switzerland
Organization: UNOPS
Closing date: 7 Mar 2021

Background information- ECR

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

ECR strategy is to:

  • Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
  • Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
  • Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

** Background Information – Job-specific

Launched in September 2010, the purpose of the SUN Movement is to catalyse collective action and create an enabling environment to end malnutrition in all its forms. With 62 SUN Countries and four Indian States at the helm, the SUN Movement represents an unprecedented country-led effort to bring together stakeholders – from governments, national and global civil society organisations, businesses, the UN system, researchers and scientists across different sectors – and provide them with a collaborative space to convene, mobilise, share, learn, advocate, align and coordinate actions and approaches to improve nutrition.
SUN countries, supported by all stakeholders in the Movement, are committed to creating an enabling environment for scaling up nutrition by strengthening four strategic processes as set out in the SUN Movement Strategy and Roadmap 2016-2020: expanding and sustaining an enabling political environment; prioritising effective actions that contribute to good nutrition; implementing actions aligned with national common results frameworks; and effectively using, and significantly increasing, financial resources for nutrition.
2020 marks the last year of the second SUN Movement’s Strategy and Roadmap (2016-2020). In late 2019, a team of independent consultants began the process of a strategic review of the SUN Movement, to help chart the course of the next phase of the SUN Movement (2021-2025). The new strategy of the Movement is currently being developed.
The SUN Movement Secretariat has developed as a coordinating mechanism hosted by UNOPS. It has a catalytic role and seeks to link together countries and networks in the SUN Movement to ensure that support, requested in countries to intensify actions and achieve nutrition objectives, is received in a coordinated and coherent way. It also ensures that the Movement’s progress is tracked efficiently and communicated clearly.
A Chief of Staff manages and leads the Secretariat. With its 32 staff members, the SUN Movement Secretariat is undergoing a functional review of its current set up to ensure that it is aligned with the new Strategy and fit for guiding the progress on the new strategic objectives of the Movement.

** Functional Responsibilities

The UNOPS Portfolio Management Team (PMT) is looking for a Human Resources Specialist to effectively provide human resources (HR) administration and management for the SUN Movement Secretariat (SMS) and the SUN Movement Pooled Fund team. The Human Resources Specialist will work closely with the SUN Senior Operations Manager and SUN Chief of Staff, as well as team leads, to provide Human Resources support and strategic advice to SUN management, as well as support the functional review process and lead on the implementation of the final recommendations.

Under the overall guidance and supervision of the Head of Support Services, the Human Resources Specialist will closely work with the Portfolio Manager and and Senior Operations Officer. He/she will be a key member of the team that provides a range of implementation support services to ensure rapid and compliant delivery of all aspects of the programme. In particular, the HR Specialist will focus on HR support to the SUN Movement Secretariat and Pooled Fund personnel (ICA and TA/FTA), including recruitments, support and guidance on HR policies, entitlements and benefits, performance management systems, leave requests and monitoring, etc.

**
Functional Responsibilities**

  • Actively work with the Senior Operations Officer and the PMT to ensure full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; help establish effective implementation of the internal control and functioning of the SUN Movement Secretariat’s (SMS) and Pooled Fund HR workstream

  • Provide HR advice to senior management on issues related to staff and organizational set up;

  • Review and coordinate incoming requests relating to SMS and Pooled Fund recruitments, contract extensions, transfers, exchange or loan, and onboarding and separation of staff, consultants, or contractors, ensuring documentation is complete and in conformity with HR policies and procedures.

  • Within delegated responsibility, manage the daily SMS and Pooled Fund’s human resource activities, e.g.: recruitment, drafting job descriptions, obtaining job classification, posting vacancy announcements, assisting hiring managers with screening of candidates, organization of interview panels, placement, training.

  • Coordinates the entire onboarding and separation cycle of personnel (onboarding/exit agenda, welcome message, farewell message, badge, office equipment, office set up, etc); briefs staff and consultants regarding entry/exit details, office management and procedures, conditions of service, duties and responsibilities, benefits and entitlements, and quick action to facilitate their taking up the assignment or separating on a timely basis;

  • Support the planning and running of the functional review process of SMS and Pooled Fund and lead on the implementation of the HR recommendations.

  • Initiate recruitment outreach activities, to improve the quality of applications, gender parity and geographical diversity.

  • Manage and coordinate the preparation of SMS and Pooled Fund HR work plans, budgeting, and progress monitoring and reporting.

  • Develops and implements HR plans and tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.

  • Monitors and tracks status of requests, initiating follow-up action to ensure selection review submission is timely, accurate, and contains complete documentation.

  • Reviews and prepares Requests for Personnel Action (RPA) forms to ensure correct budget allocation, and for separating staff, verification that no financial obligations are due to UNOPS.

  • Reviews consultants’ qualifications and experience and drafting of Terms of Reference; conducting desk reviews minutes; determining daily remuneration to be paid in accordance with the established fee schedule.

  • Performance management: coordinates the performance appraisal process ensuring that mid-term review and annual performance reports are duly completed. Support supervisors and supervisees in performance and under-performance management;

  • Prepares offer of appointment as well as the salary/fee computation for review.

  • Administration of contracts in online systems, including monitoring and tracking of all transactions related to positions, recruitment, HR data, etc. within delegated responsibility.

  • Acts as focal point for SMS and Pooled Fund for the transition and implementation of the HR modules of the new OneUNOPS ERP platform, and perform related training needs.

  • Liaison with UNOPS HQ HR and BSSC as required for contract administration.

  • Coordinate the leave and absences management system for the SMS and Pooled Fund personnel, ensuring that leave records are always correctly maintained and up-to-date (an Audit requirement).

  • Support for effective learning management and individual learning plans in collaboration with the senior management.

  • Development and secure maintenance of the HR recording and archiving systems in accordance with UNOPS record retention policies.

  • Synthesis of lessons learnt and best practices in human resources.

  • Performs other related duties as instructed.

**
Monitoring and Progress Controls**

  • A work plan including a timeline will be formulated and agreed with the supervisor with clearly defined outputs, milestones and reporting requirements.

  • Successfully meeting deadlines based on work plan

** Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

** Education/Experience/Language requirements

Education

  • An advanced degree in Human Resources, Psychology, Marketing, Business Administration or other related field is required.

  • Alternatively, a combination of Bachelor’s degree with an additional 2 years of relevant work experience, may be accepted in lieu of an advanced degree.

Work Experience

  • A minimum of 5 years of relevant experience with master’s degree or 7 years’ relevant experience with bachelor’s degree at the national or international level in providing Human Resources support services is required.

  • A proven track record of successful Human Resources and project/programme support is required.

  • Previous work experience with the United Nations is strongly desirable.

Language

  • Fluency in English is required.

  • Fluency in another UN language is desirable.

** Contract type, level and duration

Contract type: Individual Contractor Agreement

Contract level: I-ICA 2
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

**

This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.**

** Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

** Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

How to apply:

Please follow the link below to apply:

https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=21259#7

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Consultant Retail 100% für den Bereich Office & Administration | Zürich, Zürich

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für Consultant Retail 100% für den Bereich Office & Administration | Zürich, Zürich
Feb 242021
 

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Adecco Human Resources ist in der Schweiz der führende Personaldienstleister und verfügt über mehr als 60 Jahre Erfahrung auf diesem Gebiet. Wenn Sie in der Lage sind, andere Menschen mit Spass, Wissen und Charme zu begeistern und kein Prob…
Adecco – Administración

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Senior Inter-Agency Coordination Officer

 FULL TIME  Kommentare deaktiviert für Senior Inter-Agency Coordination Officer
Feb 232021
 

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Country: Switzerland
Organization: UN High Commissioner for Refugees
Closing date: 4 Mar 2021

Organizational Setting and Work Relationships

The Senior Inter-Agency Coordination Officer is located in Country Operations, Multi-Country Offices, Regional Bureaux, Regional Refugee Coordinator¿s Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial role in ensuring UNHCR¿s approach to partnership and inter-agency processes are consistent, strategic and coherent. The main aim is to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors in the initial stages of a refugee emergency and adhere to UNHCR inter agency commitments in IDP situations.

This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the IDP policy, and agreed inter- agency commitments. More specifically, s/he advises the senior management on inter-agency processes and related positioning, coordination, advocacy, information, resource allocation, fundraising, reporting, and communication with government entities, other UN agencies, NGOs, civil society actors, private sector media, other relevant actors through strong engagement in humanitarian inter- agency processes, but also with a focus on development processes as they impact on UNHCR. The overall goal of the position is to strengthen and enhance the effectiveness of UNHCR¿s leadership roles and responses to situations affecting people of concern to UNHCR (refugees, IDPs, stateless persons, returnees, host communities) through an open and transparent partnership approach.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

  • Proactively lead and/or participate in inter-agency fora to ensure that UNHCR¿s Mandate and programmes are given due attention and reflected in linkage at the country level, bureaux and at the policy levels of humanitarian and development coordination systems.

  • Formulate UNHCR inter-agency positions and ensure senior management endorsement for internal and external consumption and provide briefing notes, talking points and issue papers for relevant discussions in-house with partners, including UN agencies and NGOs, donors, and in inter-agency fora.

  • Promote UNHCR’s policies and linkages within multilateral processes, including humanitarian and development processes as elaborated by the humanitarian working groups, the Inter -Agency Standing Committee, and the United Nations Sustainable Development Group (UNSDG), as well as in regional intergovernmental fora (IGAD, ASEAN, ECOWAS, etc) .

  • Contribute or lead the effective establishment and maintenance of coordination mechanisms and tools, in line with the refugee coordination model and globally-agreed arrangements applicable in various situations (refugee-only; mixed refugee-IDPs; refugee and migrant movements), ensuring timely and effective needs assessment, appropriate planning, prioritization, implementation, reporting and evaluation, including through the development of joint appeals, regional refugee response plans, regional refugee and migrant response plans, refugee and resilience plans, comprehensive responses.

  • Ensure UNHCR participates in line with current policy in inter- agency appeals for IDPs to allow access to pooled funds.

  • Lead cross-functional preparation of issues and follow-up within UNHCR in the relevant substantive units and services.

  • Maintain frequent formal and informal contacts with his/her counterparts in other organisations.

  • Responsible for furthering understanding within UNHCR on inter- agency issues and priorities and advising staff on policy developments and reform initiatives within the humanitarian sphere, as well as the broader UN and development processes. This includes updating key staff on the developments within the Inter-Agency frameworks, UN reforms, Global Compact, as well as promoting and stimulating UNHCR’s implementation of key reforms within the humanitarian and development architecture.

  • Ensure internal institutional coherence and coordination of actions pursued for a strong refugee coordination system under government leadership where possible, with accompanying planning instruments in the delivery of refugee responses.

  • Where there is lack of clarity as to UNHCR¿s positions and priorities, identify where there are gaps or a lack of clarity and stimulate a process whereby policy will be clearly mapped out and agreed at the highest levels in the organisation.

  • Maintain close contact with DER/PCS on emerging issues.

  • Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education

Law, Political Science, Economics, International Relations,

Business Administration, Social Science

or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

In future: completion of the Inter-Agency Coordination Learning Programme

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential:

  • Experience of working in an inter-agency environment at field or Headquarters level.

  • Experience of liaising with governments and/or the donor community.

  • Thorough understanding of UNHCR’s protection mandate and core mission.

  • Thorough understanding of humanitarian coordination processes and recent inter-agency developments related to the IASC and the broader UN.

Desirable:

  • Inter-agency coordination role.

  • Drafting joint appeal/ refugee response plan/HRP.

  • Experience with another UN agency or partner.

Functional Skills

ER-Inter-Agency Coordination Mechanisms

MG¿Coordination

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

How to apply:

Interested candidates are requested to apply at www.unhcr.org/careers by clicking on ‚Vacancies‘ and entering job ID 25115.

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Closing Date

Please note that the closing date for vacancies advertised in this addendum is Thursday 4 March 2021 (mid-night Geneva time).

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Financial Oversight Coordinator

 FULL TIME  Kommentare deaktiviert für Financial Oversight Coordinator
Feb 232021
 

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Country: Switzerland
Organization: UN High Commissioner for Refugees
Closing date: 4 Mar 2021

Organizational Setting and Work Relationships

The Financial Oversight Coordinator is the primary day-to-day link between external auditors (United Nations Board of Auditors) and UNHCR¿s management and staff both at Headquarters and in the Field. The incumbent plays an active role in ensuring that UNHCR¿s management addresses and responds to external audit recommendations in a timely manner with actions that effectively strengthen the Organization’s internal control system and business processes. The incumbent will also be entrusted with assisting in the coordination and implementation of the recommendations issued by other oversight mechanisms, as well as in addressing financial matters arising from various donors¿ reviews or in relation to donor funding agreements.

The Financial Oversight Coordinator will contribute to policy research, review, and will analyse and propose improvements to the existing financial management practices, for fraud prevention and detection and internal control mechanisms with the aim to ensure good functioning and integrity of the financial systems in UNHCR.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

  • Coordinate UNHCRs external audit function to enhance the Organisation¿s control environment and financial management function and ensure the UNBOA has the information and tools needed to perform its function.

  • Prepare research and analysis on significant and recurring external audit matters for senior management, both at Headquarters and in the field.

  • Advise the supervisor and other managers on effective application of financial management policies and practices; and highlight weaknesses in the internal control system within UNHCR.

  • Develop and maintain working contacts with the external auditors to promote a favorable and efficient work environment, transparency and a high level of collaboration in order to ensure the effective delivery of audit work plans.

  • Act as the focal point within UNHCR for external audit matters and coordinate audit missions.

  • Ensure that appropriate and timely response is provided to the external audit recommendations, queries, documents and information requests addressed to UNHCR, inform Senior Management of the status of implementation of such recommendations and follow-up on the measures taken at corporate level in respect of external audit reports.

  • Ensure that appropriate and timely response is provided to the internal audit and other oversight recommendations addressed to the Division.

  • Provide information and analysis to DFAM management on audit recommendations related to financial and administrative management matters and their root causes.

  • Participate in regular meetings in relation to the status of oversight issues with, inter alia, auditors, Regional Bureaux, Divisions, IGO.

  • Contribute to the development of new or revised financial, accounting and administrative management policies, procedures, processes and systems at the corporate level, ensuring that these are addressing the needs and reflect the realities of the Organization and are line with IPSAS, UN Financial Regulations.

  • Contribute to development and improvement of the internal control system and the mechanisms related to the issuance of the annual Statement of Internal Control.

  • Together with the supervisor, prepare conference room papers, statutory reports and presentations for UNHCR¿s governing bodies (member states), including for informal consultations, on external audit reports and measures taken by the Organization in this respect.

  • Prepare analysis of the findings and contribute to formal responses in relation to financial audit matters raised as part of various reviews, verifications or due diligence exercises conducted by donors and other external parties.

  • Assist the supervisor in reviewing donor funding agreements and other administrative MOUs.

  • Contribute to the larger efforts and initiatives led by DFAM in respect of fraud prevention and detection within UNHCR, including in developing training materials, manuals for use by field offices and fraud risk assessments.

  • Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education

Finance; Business Administration; Accounting;

or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

Auditing;

Accounting;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Minimum 7 years of previous job experience in the areas of administration, audit, finance or programme in UNHCR.

Good knowledge of the UN system, its rules, procedures and processes.

Good understanding of internal and external audit functions and objectives.

High level of understanding of UNHCR policies and activities and knowledge of internal control systems.

Clear judgment and tact in the frequent contacts within and outside UNHCR.

Excellent communication skills, and the capacity to communicate complex issues in easy to understand terms.

High ethical and professional standards.

Computer literate in MS Office applications.

Excellent drafting skills.

Desirable

Several years of field experience in UNHCR.

Good knowledge of UN Financial Regulations and Rules and UNHCR Financial Rules

Functional Skills

FI-Financial auditing

FI-International Auditing Standards

IG-Fraud prevention policy and activities

IG-Fraud risk assessment

CO-Drafting and Documentation

CO-Strategic Communication

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

How to apply

Interested candidates are requested to apply at www.unhcr.org/careers by clicking on ‚Vacancies‘ and entering job ID

How to apply:

Interested candidates are requested to apply at www.unhcr.org/careers by clicking on ‚Vacancies‘ and entering job ID 25090.

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Closing Date

Please note that the closing date for vacancies advertised in this addendum is Thursday 4 March 2021 (mid-night Geneva time).

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Partnership Compliance Specialist

 FULL TIME, Ingenieria Quimica  Kommentare deaktiviert für Partnership Compliance Specialist
Feb 232021
 

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Country: Switzerland
Organization: International Committee of the Red Cross
Closing date: 8 Mar 2021

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Context

Engaging with Development Actors (DAs) -and other institutional donors- requires the ICRC to negotiate, track and process issues related to compliance (including sexual misconduct), fraud and corruption linked to the activities they support. Indeed, the concept of compliance risk management also applies to activities conducted by the ICRC in partnerships with others in the field, be it suppliers, members of the Movement and other operational partners (e.g. hospitals, universities, other NGOs). Beyond compliance with DAs’ and donor’s expectations and contractual commitments, managing risks of working in partnerships is essential to protect the ICRC’s reputation, its staff and affected population it assists.

To improve the way we identify, assess, document and monitor risks of working in partnerships, the Ethics, Risk and Compliance Office co-led with FAD the development of the global SOP on Third Party Partners due diligence (TPP DD) and further developed the Assurance in partnerships strategy (the strategy) approved in June 2020 by the Code of Conduct Steering Committee. The effective and efficient implementation of the TPP DD procedures and strategy requires strong coordination and collaboration between the various stakeholders (LOG, FAD, MOUV, OPS, REM) involved at HQ, in the field and the SSC.

The ERCO Due Diligence specialist contributes to accelerate the TPP DD implementation and related strategy and will equip ERCO, and the ICRC more broadly, to enable and regularly report on its effective global implementation.

Purpose of the position

The Due Diligence specialist is part of the Ethics Risk and Compliance Office and coordinates and ensures the effective implementation of the ICRC global Third-Party Partners due diligence procedures and related policies, strategies and processes with the different internal stakeholders to enhance the organization ability to manage risks of working in partnerships as well as delivering on related compliance commitments with Development Actors and other donors.

Relationships

  • Internally, interacts with ERCO REM Compliance reporting manager, Head of Assurance-Global and other ERCO management team members, Process Owners in Logistics, Finance, Movement, Resource Mobilization and Operations, field officers and coordinators managing partnerships in the field, REM- Corporate partners due diligence specialist, RES-CTM unit, Heads of Compliance units and Internal Audit.

  • Externally, may interact with relevant development actors and other donors’ auditors along with the REM Compliance reporting manager and Head of ERCO.

General duties

  • Leads the implementation of ICRC Third Party Partners Due diligence procedures and related strategies and policies;
  • Reports on their implementation;
  • Coordinates alignment between various stakeholders and practices;
  • Provides guidance and training to users;
  • Update and adjust Due diligence SOP and supporting tools with users feedback and new compliance requirements;
  • Provides subject-matter expertise for the review and negotiation of due diligence related contract clauses with Developing Agencies and other institutional donors.

Main duties & responsibilities

  • Coordinates and monitors the implementation of the ICRC global third-party partners (TPP) due diligence procedure and related strategies (ICRC Assurance in partnerships strategy) and policies (ICRC Code of Conduct polices) with the key business process owners (in the Finance, Logistics and Movement divisions and Operations department); ensures global internal alignment and integrates external (i.e. donor/partner) requirements, all the while securing process effectiveness and efficiency;
  • Acts as a subject-matter expert and provides advice and guidance to ERCO REM compliance reporting manager for the negotiation and review of contractual clauses and communication to DA and other donors on the topic of TPP due diligence and related policies and strategies;
  • Updates the global due diligence Standard Operating Procedure and templates with users’ feedback, key changes in compliance requirements and integration of new donors’ contractual terms;
  • Collects data on due diligence and prepares regular reporting with tracking of implementation using KPIs for ICRC management, governing bodies, DAs and other donors. Escalates significant issues to ERCO management and leads remediating actions;
  • Contributes to the development of systems and tools supporting the effective and efficient implementation of due diligence and data collection;
  • Develops and delivers communication and training material adapted to various audiences to raise awareness and competencies of staff and managers responsible to apply TPP due diligence procedures;
  • Collaborates with relevant process owners to ensure effective integration of related key processes including partners screening procedures (against sanctions list), partnership agreements compliance clauses management, partnership compliance risk monitoring, partners capacity-building, management of misconduct involving partners, as well as communication to back-donors as relevant;
  • Works with process owners in the Finance, Logistics, Resource Mobilization and Movement divisions to ensure due diligence key processes risks are identified and that appropriate mitigation measures, including internal controls, are in place and documented;
  • Contributes to the development and review of control testing and monitoring plans by RES_CTM to provide assurance on the TPP due diligence procedures and controls effectiveness.

Additional duties

  • May be involved in the annual assessment of the institutional risks of “working with others” and documentation and follow-up on risk-mitigating action;
  • May be involved in relevant working groups;
  • May be involved in relevant projects.

Education and experience required

  • University degree in Business, Law and/or Administration or equivalent;
  • Professional certification in risk or internal control (e.g. Certified professional accountant, certified internal auditor);
  • At least 10 years‘ overall professional experience;
  • At least 6 years’ work experience in risk management and /or internal control and due diligence;
  • At least 2-3 years’ experience in the humanitarian sector (experience with the ICRC is a plus);
  • International experience required;
  • Computer proficiency;
  • Fluent command of English; knowledge of French a plus.

Additional information

  • Location: Geneva
  • Type of contract: Maximum-term contract
  • Activity rate: 100%
  • Estimated start date: ASAP
  • Application deadline: Sunday, the 7th of March 2021

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

How to apply:

Apply through our career site here: https://bit.ly/2NOpWRX

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Mitarbeiter/-in Verkauf, Administration und Kundendienst, Volketswil

 FULL TIME  Kommentare deaktiviert für Mitarbeiter/-in Verkauf, Administration und Kundendienst, Volketswil
Feb 232021
 

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