administration | Arbeit in Schweiz

Switzerland: Chief of Section, Finance and Budget, P5 (Temporary Job Opening) Job ID 104206

FULL TIME, Ingenieria Sanitaria, Ambiental, Psicologia, Servicio al Cliente Comments Off

Sep 212018

Organization: UN Office for the Coordination of Humanitarian Affairs
Country: Switzerland
Closing date: 26 Sep 2018

Org. Setting and Reporting

This position is located in the Finance and Budget Section of the Executive Office (EO) of the Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. The incumbent will report to the Executive Officer. The Budget and Finance Section in the Executive Office oversees the administration and management of OCHA’s financial resources. OCHA coordinates the global emergency response to save lives and protect people in humanitarian crises. We advocate for effective and principled humanitarian action by all, for all.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:
Budget preparation:
• Plans and co-ordinates review of budget submissions.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and b) Offices in the field, including programmatic aspects;
• Co-ordinates the preparation of budget submissions from managers.
• Reviews, analyses and finalizes programme budget/financial implications in light of additional mandates.
• Serves as lead financial officer to the Department, providing guidance and direction on business and resource planning. Formulates strategic direction and evaluates strategic options, particularly in terms of resource implications.
• Assumes the lead role in monitoring and supporting the execution of these strategies to achieve maximum impact.
• Prepares internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations
Budget administration:
• Manages/issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors expenditures to ensure that they remain within authorized levels. Exercises control over budgetary expenditures from these resources and advise more senior staff regarding the allocation/availability of budget resources.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures.
General:
• Provides advice and guidance, including training, to Headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Prepares/finalizes reports for intergovernmental bodies and for management on budgetary issues, and correspondence, including guidelines, instructions.
• Reviews and analyses budgetary policies and procedures, makes recommendations for changes and/or modifications and support the Assistant Secretary-General with the management of the Budget Review Committee.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Represents the Under-Secretary-General in meetings of legislative organs; represents OPPBA or ACABQ
• Plans, organizes and manages staff and work programme; plans and discusses individual work programmes with staff and evaluates their performance.
• May act as Officer-in-Charge of the Administrative Service Branch, in absence of the Executive Officer.
• Performs other related duties, as assigned.

Competencies

• Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to manage a programme in a field operation and formulate new strategies and approaches to budget management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managerial Competencies
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Relevant experience within the the UN Common System or other international organization is desirable. Experience in relation to complex administrative systems (e.g. Enterprise Resource Planning Software) or workflow improvement is desirable. Relevant field-based experience within the United Nations Common System or a similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The position is available for four (4) months with the possibility of extension.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 May 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply now

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Switzerland: Human Resources Officer: Learning Solutions Specialist

Finanzas, FULL TIME Comments Off

Sep 212018

Organization: International Organization for Migration
Country: Switzerland
Closing date: 25 Sep 2018

Position Title : Human Resources Officer: Learning Solutions Specialist

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 25 September 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech

Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Head of Talent Management and the direct supervision of the Staff Development and Learning (SDL) Officer, the successful candidate will be responsible and accountable to provide curriculum development services to ensure that the IOM training curricula for staff follows competency-based design criteria. S/he will also be responsible to improve IOM’s levels of staff accountability and performance through a curriculum based on Organizational needs and priorities at the Global and Regional level.

Core Functions / Responsibilities:

Provide in-house expertise on the development of curriculum design and development services, to ensure that the curricula follow the competency-based design criteria.
Review existing and future IOM courses and programmes and make recommendations or revisions for consideration of the specific Departments or Offices to ensure better impact of learning results. Ensure quality control in all training programmes developed for IOM staff.
Provide guidance to Headquarters (HQs), Regional and Country Offices on instructional design for online learning development.
Support the identification of learning paths and/or learning channels that facilitate a structured delivery of Organizational results.
Help identify, integrate and/or maintain up to date online learning courses, face-to-face trainings and other formal/informal learning activities for IOM staff members.
Design and implement different levels of learning activity evaluation and/or impact assessment, adapted to the nature of each learning activity. Create systems for the regular and effective management of learning activities evaluation. Use insight data and feedback to inform communications and identify opportunities to better deliver Organizational needs.
Assist with other aspects of the Learning Management System (LMS) administration and development in close coordination with the SDL Officer.
Act as a resource person for the delivery and implementation of training of trainer’s content, and provide coaching to staff members, especially in the development of training tools for face-to-face presentations.
Keep abreast of new developments in the learning sector and introduce innovative approaches to learning within the Organization.
Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Education, Pedagogy, Adult Learning, Instructional Design, Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• International experience in developing educational programmes based on adult learning principles and other innovative learning methods; proven experience in the development of curriculums, syllabus and learning programmes for international organizations or academic institutions;

• International experience in delivery of trainings or teaching adults in academic or vocational contexts;

• At least 1 year of experience in the development of online trainings, including experience in instructional design;

• Strong computer literacy, especially database tools, including experience in managing learning management systems;

• Knowledge of research methods, and basic knowledge of intellectual property rights;

• Proven ability to produce quality work accurately and concisely according to set deadlines.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 25 September 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 12.09.2018 to 25.09.2018

Requisition: VN2018/213(P)HumanResourcesOfficerLearningSolutionsSpecialistP3GenevaSwitzerland

(55646684) Released

Posting: Posting NC55646695 (55646695) Released

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Switzerland: Consultancy (3 months): Administrative and Project Coordination Associate, Governance Team, PFP, Geneva, Switzerland

Almacen, Diseño Grafico, FULL TIME, Marketing, Tecnicos Comments Off

Sep 182018

Organization: UN Children’s Fund
Country: Switzerland
Closing date: 24 Sep 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

National Committees for UNICEF are an integral part of UNICEF’s global organization. Currently there are 33 National Committees in the world, each established as an independent local non-governmental organization. Serving as the public face and dedicated voice of UNICEF in industrialized countries, National Committees work tirelessly to raise funds from the private sector, promote children’s rights and secure worldwide visibility for children threatened by poverty, disasters, armed conflict, abuse and exploitation.

National Committees collectively raise around one-third of UNICEF’s annual income. This comes through contributions from corporations, civil society organizations and more than 6 million individual donors worldwide. They also rally many different partners—including the media, national and local government officials, other NGOs, specialists such as doctors and lawyers, corporations, schools, young people and the public—on issues related to children’s rights.

In 2009, the community of National Committees adopted a set of Principles of Good Governance. The objective of the Principles is to enable robust governance in National Committees as a condition for achieving results, by increasing effectiveness and efficiency, ethics, transparency and accountability, and ensuring a well-considered risk and control environment is in place.

The Governance Team in UNICEF’s Private Fundraising and Partnerships Division leads UNICEF’s strategic work on implementing the Principles and works with boards and executive management in each National Committee to convert the Principles into action and results.

How can you make a difference?

The position will provide administrative support to the Governance Team as well as assist with and deliver dedicated substantive governance projects.

MAIN TASKS:

Office administration and coordination

This includes: maintaining the Chief of Governance calendar, scheduling meetings; maintaining and updating the Team’s calendar including monitoring and maintenance of staff attendance records; proactively developing travel itineraries, initiating Travel Authorizations (TA) in VISION for team members’ duty travel and other entitlement travel; maintaining the Team’s filing, document/information retrieval and reference systems.

Budget and procurement

This includes: Acting as budget focal point for the Team. Reviewing and monitoring expenditures against the administrative budget for the office in VISION by bringing to the attention of the supervisor any problems or discrepancies that warrant further review. Managing the full administrative process for procurement needs and follow up throughout the process ensuring timely completion of procurements. Preparing relevant request documents and raise requisitions in VISION. Receiving and verifying invoices.

Specialized project functions

This includes: Data collection and analysis; maintaining the Governance Knowledge Centre (GKC) on the Intranet; substantive research on governance best practices for the development of technical advisory products in five areas of the Principles of Good Governance, such as guidance papers, and for updating of the GKC; maintaining databases; marketing of governance tools and resources; writing newsletters; assisting with review of KPI monitoring methodology; preparing required materials/data to facilitate the Joint Strategic Planning discussions with National Committees.

Meeting organization

From 28 February to 1 March 2019, the Governance Team is organizing the annual UNICEF National Committee Board Orientation in Geneva. The Associate will be required to provide coordination and logistical support, e.g. working on the meeting agenda, invitations, the production and distribution of documentation including the Information Note, liaising with speakers, booking venues and making vendor arrangements, acting as the focal point for delegates’ practical needs during the meeting; making travel arrangements in liaison with the travel section, verifying travelers’ visa needs and ensuring that related clearances are obtained, as relevant. The Associate is also expected to establish a meeting portal on the intranet and upload relevant documents; and undertake the necessary follow-up after the meeting.

DELIVERABLES:

Comprehensive support enabling the effective and efficient functioning of the Governance Team.

Specific research papers and products as agreed.

REPORTING TO:

Chief of Governance, Country Relations Section in UNICEF PFP.

WORK PLACE:

Office-based work in Geneva Switzerland, UNICEF PFP.

ESTIMATED DURATION OF THE CONTRACT AND PROPOSAL:

From October 2018 to December 2018.

To qualify as an advocate for every child you will have…

University degree, preferably in Business Administration, Economics, Marketing, Public Administration, International Relations, Finance, or other relevant disciplines.

Minimum of 3 years of relevant work experience which should include performing administrative functions.

Proficiency with standard MS Office applications (Excel, Power Point, Word, etc.).

Excellent communication, presentation and writing skills are required.

Experience in managing and monitoring budgets.

Ability to work effectively in a multi-cultural environment.

Ability to quickly build rapport with individuals and groups and ability to maintain an effective network of individuals across organizational departments.

Previous experience of working with high-ranking and senior officers.

Ability to maintain confidentiality, and to exercise tact and discretion.

Ability to use UNICEF SAP/ERP systems (VISION) will be an asset.

Fluency in English; working knowledge of French and other National Committee country languages will be an asset.

Experience with UN and/or UNICEF regulations and rules, including administrative procedure will be an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity.

COMPETENCIES

UNICEF Core Values

Diversity and Inclusion

Integrity

Commitment

UNICEF Core Competencies

Communication (I)

Working with People (II)

Drive for results (I)

UNICEF Functional Competencies

Analyzing (I)

Learning and Researching(I)

Planning and Organizing (I)

Following instructions and Procedures (I)

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable). Applications submitted without a daily/monthly rate will not be considered. Also, please mention the earliest date you can start.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=516365

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Switzerland: Portfolio Management Officer

Finanzas, FULL TIME Comments Off

Sep 162018

Organization: UNOPS
Country: Switzerland
Closing date: 25 Sep 2018

Background Information

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

The Portfolio Management Officer reports directly to the WASH + Senior Portfolio Manager and will act as the deputy team leader of the portfolio management team delivering a range of implementation services on behalf of its clients in areas of project management, funds administration, grants management, procurement, human resources administration, as well as finance and general administration.

In his/her role, the Portfolio Management Officer will focus on internal portfolio planning and coordination, project management advice, support client relationship management and analysis/enhancement of existing work streams and systems/tools with internal and external stakeholders.

Functional Responsibilities

Portfolio Planning, Coordination and (Deputy) Team Management
Advice on Project Management, Implementation and Operation Models and best practices
Support Client Relationship Management and Capacity Development
Ensure optimization of operational systems and tools.
Qualifications

Education

Master degree equivalent in Business Administration, Economics, and Political Sciences/International Relations, Social Sciences or related field and five years of relevant experience required.

Experience

Five (5) years of relevant experience in the area of project management support including but not limited to project management, advisory support, operations, and communications work is required. Of which three years of experience in operations is also required, including but not limited to the area of procurement and grant-management.
Experience in research, analysis and writing is desirable.
Experience in operational and/or strategic planning is desirable.

Languages

Fluency in English is required. Knowledge of another official UN language is an asset. (UN languages are English, French, Spanish, Russian, Chinese Mandarin, Arabic).

How to apply:

Application Deadline: 25-Sept-2018
Please visit the online vacancy to apply: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=16353
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Qualified female candidates are strongly encouraged to apply.

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Switzerland: Adjoint au Responsable de Programme Grands Lacs

FULL TIME, Gestion, Alta Direccion, Informatica, Ingenieria Quimica, Marketing Comments Off

Sep 162018

Organization: TRIAL International
Country: Switzerland
Closing date: 23 Sep 2018

Trial International est une organisation non gouvernementale qui lutte contre l’impunité des crimes internationaux et soutient les victimes dans leur quête de justice. L’organisation adopte une approche innovante du droit, ouvrant un chemin vers la justice pour les survivants de souffrances indicibles. Disposant de bureaux en Suisse, en Bosnie-Herzégovine, au Népal et en République démocratique du Congo, elle fournit une assistance juridique aux victimes, saisit la justice, développe les capacités des acteurs locaux et plaide en faveur des droits humains. L’organisation est active dans la région des Grands Lacs africains depuis plusieurs années avec des programmes d’assistance juridique et judiciaire pour les victimes de crimes internationaux.

Afin de renforcer la gestion de son programme Grands Lacs qui prévoit des activités en République démocratique du Congo et au Burundi, TRIAL International recherche pour le mois de novembre 2018 ou à convenir, un·e :

Adjoint au Responsable de Programme Grands Lacs (100%)

Placé sous la responsabilité hiérarchique directe du Responsable de Programme Grands Lacs, l’Adjoint au Responsable de Programme assume les responsabilités suivantes :

1. Élaboration, mise en œuvre et monitoring des activités du programme

Préparer l’analyse contextuelle nécessaire pour appuyer la planification stratégique et opérationnelle des activités du programme ;
Appuyer la coordination avec la fonction communication par rapport à la planification et la mise en œuvre des activités du programme ;
Contribuer à la mise en place d’un processus de collecte et centralisation d’informations sur les activités du programme afin d’appuyer le monitoring et évaluation de ses résultats ;
Assurer la rédaction des documents Situation Report (sitrep) et la mise à jour des indicateurs du programme ;
Participer à la gestion des relations avec les partenaires du programme au niveau opérationnel et administratif ;
Contribuer à la représentation interne du programme et de ses activités auprès des autres programmes et des départements de support de TRIAL International

2. Recherche de fonds

Contribuer à la bonne gestion des relations contractuelles et opérationnelles avec les bailleurs de fonds actuels du programme ;
Assurer le suivi de la mise en œuvre du rapportage aux bailleurs de fonds du programme en coordination avec le Département Fundraising et le Département Finances ;

Contribuer à la recherche de financements et assurer la coordination entre programme et Département Fundraising pour la rédaction des demandes de fonds pour des nouveaux bailleurs.

3. Ressources humaines, administration, logistique et sécurité

Appuyer la bonne gestion des ressources humaines du programme (processus de recrutement, relations et évolutions contractuelles, évaluation de performance, etc.) ;
Offrir un support administratif, logistique et financier aux missions internationales de l’équipe du programme en coordination avec le Département Administration ;
Appuyer la bonne gestion des bureaux locaux du programme en coordination avec l’équipe de terrain;- Contribuer à la mise en œuvre et monitoring des politiques et processus au sein du programme en coordination avec le Département Finance et le Département Administration ;
Contribuer à la définition, mise en œuvre et monitoring du plan de sécurité du programme et des outils de sécurité en coordination avec l’équipe du programme ;
Assurer l’archivage, la capitalisation et le partage des documents administratifs, logistiques et de sécurité en coordination avec les autres départements de TRIAL International.

4. Gestion financière

Offrir un soutien à l’élaboration du budget annuel du programme et à la mise en œuvre des outils de suivi budgétaire ;
Assurer le respect de la bonne mise en œuvre des procédures financières dans le cadre du programme au niveau des dépenses effectuées et de leur gestion comptable ;
Assurer un monitoring mensuel des dépenses du programme sur la base de l’analyse des documents comptables en coordination avec le Département Finances ;
Offrir un soutien à la rédaction des rapports financiers pour les bailleurs de fonds du programme et appuyer les révisions financières (audits) menées sur le programme en coordination avec le Département Finances ;
Assurer la centralisation et optimisation de la tenue des pièces justificatives liées aux dépenses du programme.

Votre profil

formation (universitaire) en gestion de projet, comptabilité, finances, gestion d’entreprise, marketing ou formation commerciale supérieure, assortie d’une formation complémentaire dans un domaine pertinent pour la coopération au développement ;
au moins 3 années d’expérience professionnelle dans une fonction de gestion ou coordination au niveau de la collecte de fonds, des finances ou ressources humaines, notamment au sein d’une ONG de développement ;
expérience professionnelle préalable en Afrique et notamment dans la région des Grands Lacs africains est un atout ;
capacités et aptitudes dans le développement d’outils simplifiés de management, gestion comptable, gestion de la sécurité ;
grande capacité de réflexion analytique ;
très bon sens de la communication, compétences sociales élevées et volonté de travailler dans un environnement de travail consensuel ;
autonomie, adaptabilité et capacité à travailler dans un contexte interculturel, capacité à entreprendre et innover ;
langue maternelle française avec de solides compétences de rédaction
intérêt marqué pour la thématique des droits humains et identification forte au mandat de TRIAL International ;
ressortissant suisse, de l’Union européenne ou de l’AELE ou autorisation préalable de travail en Suisse.

How to apply:

Nous vous offrons un défi passionnant vous attend au sein d’une ONG dynamique et professionnelle en plein développement. Contrat à durée déterminée de 6 mois, renouvelable en fonction des ressources disponibles. Les conditions d’engagement offertes correspondent à celles en vigueur dans le secteur des ONG, avec des modalités de travail flexible, permettant de trouver un équilibre entre vos besoins et ceux de l’organisation.

Lieu de travail : Genève.

Merci de bien vouloir adresser votre candidature (CV en français, lettre de motivation et certificats de travail) à l’adresse e-mail suivante : secretariat@trialinternational.org d’ici au 23 septembre 2018 à minuit (CET).

Klicken Sie hier für weitere Informationen und zu bewerben

Switzerland: Consultancy (Part-time): Policy Specialist, Operations & Finance Section, Private Fundraising and Partnerships Division (PFP)

FULL TIME, Informatica Comments Off

Sep 122018

Organization: UN Children’s Fund
Country: Switzerland
Closing date: 23 Sep 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF’s Division of Private Fundraising and Partnerships (PFP) maximizes income and influence from the private sector (individual supporters and donors, philanthropists, foundations and corporates) to deliver results for children through fundraising, engagement and partnerships. In order to do, it provides policies, procedures and guidance to UNICEF country offices and National Committees to maximize these efforts in efficient and effective ways. This is done through UNICEF’s Regulatory Framework (RF).

How can you make a difference?

To coordinate PFP’s stock taking of regulatory content it owns and prepare it for migration into the organizational platform. This includes identification of what regulatory content is policy, procedure, guidance or other; who the target audience is, e.g. UNICEF, National Committees, external partners, or governments; and schedule for update and migration.

MAIN TASKS AND DELIVERABLES:

Under the supervision of the Senior Adviser, Risk and Change Management in the Operations and Finance Section of PFP, the incumbent will:

1. Regulatory content inventory:

a. Review and organize the recently compiled inventory of PFP regulatory content, eliminating duplicates and identifying business owners.

b. Discuss with each business owner the currency of the content. Is it current? Does it need minor or major upgrades? Agree on when these updates will be done. Agree on when migration to RF platform can be done.

c. Coordinate with internal communications team the allocation of work with respect to migration of regulatory content to RF platform. Migration itself will be performed by that team.

d. Deliverable: Schedule of all PFP regulatory content with timeline for update and migration to organizational template and RF platform.

e. Deliverable: Migration of all identified PFP regulatory content to RF platform.

2. Simplification and improved efficiencies:

a. In parallel, there is work being performed to identify areas of work that could benefit from simplification to improve efficiencies. Incumbent is expected to dialogue with the business owners of proposed improvements, advocate for change and come to agreement on what changes are possible. While integration of changes into policy/procedures will be led by the business owner, the incumbent will facilitate dialogue with other Divisions if needed.

b. Deliverable: Schedule tracking efficiency ideas for implementation, with dates of when new regulatory documents will be published.

c. Deliverable: Communication drafts which promote efficiencies adopted.

3. Update to PFP intranet:

a. Coordinate update of links and intranet pages with internal communications team. We are currently unaligned with HQ in some areas on how regulatory content is presented on the intranet, PDF vs HTML text. Facilitate discussion with the owning division of the RF to come to an agreement on how content is presented.

b. Deliverable: For each migrated document to the RF platform, the relevant link/page on the PFP intranet is updated.

4. Transition of content to new template. This will be dependent on volume and time available, to be agreed upon with the Senior Adviser:

a. Where content is current, reconstruct the current content into the organizational template as a zero draft for the business owner to perform the final edit on continued integrity of the content.

b. Deliverable: Number of policy/procedure drafts for business owner finalization.

PFP teams which incumbent will be working with:

Operations and Finance

Country relations

Private sector fundraising

Private sector engagement

Communications

Human resources

Planning, Reporting, Information, Monitoring and Evaluation

ESTIMATED DURATION OF THE CONTRACT:

Work is expected to begin as soon as possible after contracting and is envisioned to be part time off-site over six months.

WORK PLACE:

Supervised from Geneva but the consultant will work virtually.

No travel expected to Geneva.

Working hours are expected to align with GMT+2.

REPORTING TO:

The consultant will report to Senior Adviser, Operations & Finance Section, Private Fundraising and Partnerships Division.

To qualify as an advocate for every child you will have…

Advanced University degree in business administration, public affairs, international relations, social sciences, or other related disciplines.

Five years of relevant professional experience. UN experience is an asset. Specifically looking for skills in policy writing. Other writing areas are acceptable to demonstrate ability to write technical content in digestible format.

Knowledge of UNICEF or PFP business would be an asset.

Excellent communication skills.

Fluency in English. (Advanced proficiency in English, both written and oral.)

Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relations within the organization.

For every Child, you demonstrate…

Core Values

Commitment

Diversity

Integrity

Core Competencies

Communication II

Drive for results II

Working with people II

Functional Competencies

Analyzing II

Applying Technical Expertize II

Planning and Organizing II

Following Instructions and Procedures II

Creating and Innovating II

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks: Please indicate your availability and hourly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable) in the cover letter. Applications submitted without hourly rate will not be considered. Also, please mention the earliest date you can start.

Mandatory: Please submit one writing sample (e.g. briefing notes, board paper, guidance notes etc.) in addition to your cover letter and cv.

How to apply:

Klicken Sie hier für weitere Informationen und zu bewerben

Switzerland: Senior Advisor, HR Operations

Diseño Grafico, FULL TIME Comments Off

Sep 122018

Organization: International Federation of Red Cross And Red Crescent Societies
Country: Switzerland
Closing date: 24 Sep 2018

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 191 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (“the Federation”) is the world’s largest volunteer-based humanitarian network. The IFRC Secretariat (“the IFRC”) is based in Geneva and has regional and country offices throughout the world. Under the leadership of the Secretary General, the IFRC provides the central capacity to serve, connect, and represent Red Cross / Red Crescent National Societies. The IFRC focus includes providing support with governance mechanisms; setting norms and standards; directing and coordinating international relief operations, resource mobilization, technical support including providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; and expanding engagement with partners. The IFRC headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership, (ii) Programmes and Operations, and (iii) Management, each one of them led by an Under-Secretary General.
The Management Division is in turn organised in three Departments: Finance and Administration; Human Resources; and Information Technologies, each of them led by a Director.
This position is located in the Human Resources Department and reports directly to the Director of Human Resources.

Job Purpose

As the key adviser working in the Front Office of the Director of Human Resources, to provide operational leadership to the Department by translating the HR Strategy into actionable work plans, coordinating their implementation, and ensuring effective and efficient service delivery; to serve as HR Focal Point on employee relations, case management and disciplinary matters; and to deputize for, and represent, the Director of Human Resources on a wide range of HR-related matters, as needed.

Job Duties and Responsibilities

Assist with the management of the day-to-day work of the Department

Provide advice to the Director of Human Resources and the global HR Team on all strategic and operational issues relating to the management of the Human Resources Department and the implementation of the HR People Strategy
Oversee and manage workforce analytics to ensure that relevant metrics, trends, and KPIs are identified and reported to key internal and external stakeholders
Translate HR strategies and priorities into an annual work plan; monitor progress, propose adjustments and supervise its effective and efficient delivery
In collaboration with other HR Unit Managers, review and compile input from each Unit on Key Performance Indicators; provide regular and ad hoc reports to the Global Leadership Team, the Audit and Risk commission, and other internal and external stakeholders, as needed
Lead and coordinate the planning and implementation of the annual HR Operational Plan and Budget exercise
Oversee and support the design and implementation of transversal systems and processes, focusing on e-HR and simplification and re-engineering initiatives, in order to increase the productivity and efficiency of all HR activities
Actively participate and serve as HR Focal Point in the development and implementation of cross-cutting institutional initiatives such as those related to policy on sexual exploitation and abuse (PSEA), gender and diversity, disability, child protection, etc.
Monitor HR compliance with organizational policies, identify risk and mitigate loss, and serve as the focal point for the implementation of audit and compliance recommendations relating to HR issues
In conjunction with other HR Units and Regional HR Managers, identify and follow up on the implementation of continuous improvement initiatives and on the quality assurance of HR outputs
Promote knowledge-sharing and timely dissemination of information across the global HR team

Serve as Focal Point on employee relations, case management, and disciplinary matters

Develop and manage a fit-for-purpose HR case management system as required by the Director of Human Resources
Work with the Director to address and resolve sensitive employee-relations matters, including disciplinary processes and formal and informal grievances in accordance with established procedures. In this connection, advise the Director of HR on the formulation of the Organization’s position on all disciplinary cases and other conflicts with a view to ensuring fairness and effective resolution
Liaise with other units within HRD, Regional HR teams, the Legal Department, Office of Internal Audit and Investigations, Office of the Secretary General, the Appeals Commission, and other stakeholders, as appropriate
Conduct preliminary assessments on allegations of staff misconduct and make recommendations for fact-finding investigations to be conducted internally or externally
Serve as the focal point for monitoring of the implementation of the recommendations of the Appeal Commission, and provide periodic reports to the Director of Human Resources
As delegated by the Director of Human Resources, oversee the coordination of Staff Engagement Surveys and the monitoring/implementation of agreed actions arising from such surveys.
Keep track of grievances and allegations of breaches of the Code of Conduct and Anti-Harassment Guidelines and prepare relevant reports on trends in staff compliance with the Federation’s ethical standards and requirements, as needed
Through reporting, ensure Regional HR Managers and HR Unit Managers are aware of identified trends or issues (related to grievances/complaints) in their respective areas of responsibility to support initiatives (such as training, or updating of processes) which mitigate the risk of further instances.
Support the HR Business Partners and Regional HR Managers on specific case-management issues, with a view to (i) preparing fair and sound decisions requiring the attention of the Director of Human Resources at a later stage, and (ii) performing appropriate follow-up
Work collaboratively with all HR Global Team units to ensure consistent application of relevant policies and regulations
In coordination with the Business Partnering Unit, coach managers and other HR staff on the handling of sensitive or complex situations before they are escalated to the Director of Human Resources.
Advise and counsel staff with respect to their rights and responsibilities.

Represent the Director of Human Resources and act on his/her behalf

Deputise for the HR Director and represent him/her in internal or external meetings, providing the necessary strategic interface between the HR Department and specific divisions, departments, and regional offices across the Federation
Replace the HR Director during absences and manage day-to-day HR business

Carry out other activities on behalf of the Director of Human Resources, as required

Examine and validate decision papers for HR Director’s signature, as required
Liaise with the Finance and Administration Department on departmental budgetary and financial issues
Coordinate the preparation, implementation and follow-up of the HRGIDD and HR Global Team meetings; be the HR focal point for National Societies on HR-related matters

Contribute to building an effective, high-quality HR Department, by:

Being a role model; identifying and promoting value-based behaviors
Actively working to achieve the HR Department’s strategic objectives as set out in the Human Resources Strategic Framework
Ensuring excellent collaboration with HR colleagues and contributing to their professional development, as suitable.
Participating in the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance Education

Required:

Advanced university degree (Master’s degree or equivalent), in HR management or another related field.

Preferred:

Professional HR qualifications Experience

Required:

At least 10 years working experience of with at least 7 years of experience in the domain of human resources or relevant field
Experience in dealing with all aspects of HR management, both on a strategic and on an operational level
Demonstrated HR professional experience in an international, matrix organization (IO, NGO, corporate)
At least 5 years of experience working in multicultural and multinational teams

Preferred:

IFRC, RC/RC or other humanitarian field working experience. Knowledge, skills and languages

Required:

Proven ability to take decisions
Proven ability to motivate and manage a team
Excellent verbal and written communication skills
Strong negotiation, collaboration and influencing skills
Professional credibility, able to work effectively at all levels across the organisation
Proven good judgment and ability to work with complete integrity and confidentiality
Solid track of managing and supporting diverse and multicultural teams
Self-reliance and ability to work in a challenging environment
Strong analytical skills
Highly organised and results focused
Fluent written and spoken English.

Preferred:

Proficiency in an additional IFRC language (French, Spanish or Arabic).

Competencies and values

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others Comments

The IFRC is committed to enhancing gender balance. Female applicants are strongly encouraged to apply.

How to apply:

Please submit your application to IFRCjobs

Klicken Sie hier für weitere Informationen und zu bewerben

Switzerland: Associate Migration Policy Officer

FULL TIME Comments Off

Sep 122018

Organization: International Organization for Migration
Country: Switzerland
Closing date: 16 Sep 2018

Position Title : Associate Migration Policy Officer

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 16 September 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech

Context:

The Department of International Cooperation and Partnerships (ICP) is responsible for following developments, analysing and leading on migration policy at the international level, in close collaboration with other Headquarters (HQs) departments, the Special Liaison Office in New York and the field, in particular Regional Liaison and Policy Officers (RLPOs). This includes ensuring appropriate participation in and contributions to the work of bodies such as the Global Migration Group (GMG), the UN General Assembly, the office of the Special Representative of the Secretary-General on Migration and Development (SRSG), and the Global Forum on Migration and Development (GFMD).

Under the overall supervision of Director of ICP, the direct supervision of the Head of Multilateral Processes Division (MPD), ICP and in cooperation with colleagues in HQs and other IOM offices, the successful candidate will focus on three main streams of work: IOM’s work within the Global Forum on Migration and Development (GFMD); IOM’s engagement with local and regional authorities (in coordination with Labour Mobility and Human Development division); and finally, the roll-out of Migration Governance Framework (MiGOF) trainings for IOM staff and external stakeholders, including government officials.

Core Functions / Responsibilities:

Participate in coordinating IOM support to the Global Forum on Migration and Development. In particular, liaise with the rotating chairs, draft background documents and policy papers, coordinate with the GFMD support Unit, relevant country missions, internal IOM departments and ensure coordination with the relevant external stakeholders.
Support the implementation of mobility and migration aspects of the Habitat III Agenda in close coordination with the relevant HQs departments (particularly in coordination with Labour Mobility and Human Development division), as well as liaison with UN partners and relevant stakeholders.
With support from the supervisor, develop and roll out training on MiGOF for staff and external stakeholders in coordination with regional offices and relevant HQs units.
Provide substantive support to HQs departments, RLPOs, and Regional and Country Offices by developing and/or synthesizing materials on migration policy-related issues pertaining to multilateral processes (GFMD, Habitat III, etc), urban agenda and MiGOF.
Draft statements, policy inputs and briefing papers and respond to specific request for support and inputs from other HQs departments, Regional or country offices.
Liaise with the RLPOs, to ensure systematic dissemination and exchange of information on global policy issues and institutional positions and by issuing requests for action as appropriate.
Represent the Division at internal and external meetings with governments, international organizations, NGOs and others. Draft statements, background documents and reports for relevant meetings and events.
Prepare aspects or portions of any project-related financial or donor reports, as may be assigned.
Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, Economics, International Relations, Business Administration, Social Sciences, Development Studies, International Affairs or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Computer literacy and strong organizational skills;

• Ability to timely understand the Organization’s structure and portfolios;

• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;

• Proven ability to produce quality work accurately and concisely according to set deadlines;

• Practical experience of how to multi-task, prioritize and work independently;

• Excellent knowledge of spoken and written English;

• Good knowledge of IOM’s frameworks and policies, including MiGOF;

• Proven experience with project development and R.B.M.;

• Track record working with CSOs;

• Practical experience with Social Media.