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Switzerland: Logistics & Emergency Response Officer – Lausanne

 Almacen, Diseño Grafico, FULL TIME  Comments Off on Switzerland: Logistics & Emergency Response Officer – Lausanne
Jan 202018
 

Organization: Medair
Country: Switzerland
Closing date: 28 Feb 2018

Role & Responsibilities

As part of the HQ Logistics team, you work under the supervision of the Logistics Manager and in a functional relationship with the other HQ departments. Develop and strengthen Medair’s Logistics capacity in the area of Logistics Country Program Support, Procurement, and contribute to the professional development of Logistics within Medair. Support field operations and assist in HQ functions as requested. You will also be able to deploy to emergency response within 24 hours for a specific period of time.

Project Overview

Medair Headquarters (HQ) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and HQ staff.

Workplace

Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland (with 20% of work time in field / emergency as requested by country programs).

Starting Date / Initial Contract Details

As soon as possible. Full time, open-ended contract.

Key Activity Areas

Program Support

· Advisor- Liaison with HQ and field country team members, especially Head of Country Programme, Finance, HR, Programme Officer and Logistics Manager of assigned country programs to provide logistics support and advice.

· Ensure procurement planning is in place for all projects. Oversee the implementation of and compliance with Medair logistics procedures, policies, and management tools; when necessary, propose improvements.

· Contribute to and validate the logistics component of proposals, budgets and project reports.

· Follow developments and changes in donor procedures, requirements, and guidelines.

· Develop, organize and give training to logistics staff both at HQ and in the field.

· Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.

· Contribute to improvements of Medair’s logistics processes.

Business Process Expert

· Act as the BPE (Business Process Expert) for logistics related processes within Medair.

· Ensuring policies and procedures are developed, improved and kept up-to-date, serve as a reference point for questions, information, and training.

· Has a technical expertise of logistic field requirements (generators, equipment management, fleet, drivers etc).

Emergency Response

· Emergency response capacity: ability to deploy in 24 hours to emergency response wave 1 or wave 2 as logistician in close relation with the head of emergency response.

· Understanding of emergency procedures and structure in country (Cluster approach, OCHA etc).

Team Spiritual Life

· Reflect the values of Medair with staff, beneficiaries, and external contacts.

· Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

· Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

· Professional qualification in logistics or training in Supply Chain Management, Business Management, Humanitarian Logistics or a related field. Certification in procurement would be desirable.

· Strong working knowledge of English (spoken and written). Ideally, French.

Experience / Competencies

· Minimum two-year relevant logistics and management experience in emergency or development context at a coordination level.

· Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.

· Emergency response deployment experience as logistician and ability to work under pressure in difficult context conditions.

· Advanced planning, coordination, assessment, analytical and problem-solving skills.

· Processes and procedures understanding and implementations (specifically procurement).

· Experience of logistics in a cross-cultural, challenging environment as well as training competency for logistics.

· Capacity to work under pressure and to tight deadlines and oversee multiple tasks.

· Excellent project management skills and strong leadership to lead cross functional projects.

· Prepared to undertake extensive field travel to country programmes for deployments; and willing to work in remote, basic conditions and insecure locations.

· Demonstrable knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US, EU, UN and other agencies.

· Technical understanding of mechanical and communication equipment.

· Ability to communicate effectively with programme teams and be able to represent Medair with UN organizations, other international NGO’s and local authorities worldwide.

Working Conditions

· Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

· For more senior / technical roles, some other nationalities may be eligible to apply.

· This is a HQ based position in Lausanne Switzerland, with up to 20% field / emergency deployment.

How to apply:

Application Process

Before you apply, please ensure you are fully aware of the:

a) Medair organisational values.

b) Profiles sought for International Headquarters staff.

c) Benefits Package provided for International Headquarters staff.

To apply, then:

a) go to our Current Vacancies page

b) and apply for this vacancy (or another position that matches your profile)

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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Switzerland: Programme Coordinator Mixed Migration

 Almacen, FULL TIME  Comments Off on Switzerland: Programme Coordinator Mixed Migration
Jan 062018
 

Organization: Danish Refugee Council
Country: Switzerland
Closing date: 28 Jan 2018

The Danish Refugee Council (DRC) is a private, independent, humanitarian organisation working on all aspects of the refugee cause in more than thirty-five countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights.

DRC has been working on Mixed Migration for almost a decade. In 2011, the Regional Mixed Migration Secretariat (RMMS) for the Horn of Africa and Yemen was established in Nairobi. The RMMS evolved into a dedicated research and analytical unit, focused on data collection, research, information management and aiming to stimulate forward thinking in the sector dealing with mixed migration. From early 2016 onwards, DRC in various different set-ups and in cooperation with various stakeholders, expanded its engagement in mixed migration, by setting up an RMMS West Africa, hosting the Mixed Migration Platform (MMP) in the Middle East and expanding its flagship and innovative data collection project 4Mi (the mixed migration monitoring mechanism initiative) from East Africa to West Africa, Libya, Southern Africa, Europe and Asia.

DRC now aims to bring together all the entities working on mixed migration data collection, research, analysis and policy development under a new coherent and recognizable brand, led from the central level in Geneva but maintaining the strong regional and field presence with teams hosted by DRC regional and country offices. This new unit will be called the Mixed Migration Centre (MMC) and be based in Geneva.

About the job

The overall objectives of the MMC Programme Coordinator are to provide technical support and quality assurance on mixed migration research of the MMC, engage in advocacy and policy development on mixed migration and to support the Head of the MMC in the start-up and implementation of the MMC as a deputy.

Tasks:

The MMC Programme Coordinator is expected to perform the following duties:

Management and organisation

  • As deputy head of MMC, contribute to the overall strategic direction and management of the MMC
  • Contribute to fundraising, proposal development and global expansion of the MMC
  • Contribute to the organisation of the MMC Steering Committee meetings and MMC annual meetings with regional coordinators
  • Contribute to the organisation of Global Advisory Group meetings in Geneva

Data collection and information management

  • Contribute, in close coordination with the Head of MMC, MMC senior expert and data scientist, to the global 4Mi programme (identifying opportunities for analysis, expansion, set-up of 4Mi programmes, etc.).
  • Lead the online representation of the MMC in keeping the global website and Twitter account up to date and liaising with regional MMC teams to keep the regional pages up to date.

Research and quality assurance

  • Lead on research quality assurance and consistency ((style, terminology, messaging, etc.) by providing technical support to the development of Terms of Reference for global (cross-region) and regional research projects and provide strong editorial support / review of draft research reports, in close cooperation with regional MMC coordinators
  • Lead on managing cross-regional / global research projects
  • Contribute to the development of the annual research agenda
  • Contribute to continuous improvement of research standards
  • Identify topics for articles and short papers for the global MMC website and draft articles and papers
  • Contribute to the development of the Annual Mixed Migration report

External representation and policy development

  • Lead on global advocacy and policy development on mixed migration by:
    • Consolidating data collection, research and lessons learned from regional MMC hubs into messages for targeted audiences and occasions
    • Contributing to developing, in close collaboration with the head of MMC and the regional MMC coordinators, positions and public statements on all aspects of Mixed Migration
    • Identifying further possibilities for policy dialogue at global or regional level ensure MMCs meaningful engagement in these processes
    • Engaging in close contact with the DRC Representation in Brussels on Europe- focussed policy and advocacy opportunities related to Mixed Migration and asylum;
  • Contribute to strengthening and widening the relationship of DRC with partners and stakeholders on Mixed Migration at Geneva level
  • Coordinate regional advocacy in cooperation with the regional MMC coordinators
  • Facilitate linkages between MMC knowledge and DRC operations
  • Contribute to maintaining excellent donor relations at global level and regional levels
  • Contribute to design and branding of the global website and products (reports, papers, etc.)
  • Contribute to the organisation of global and regional events (e.g. round tables, report launches, etc.)
  • Maintain regular contact with DRC field offices

About you

In order to be successful, you have to meet the following qualifications

  • Completed university degree in Migration, Social or Political Science or related field;
  • A minimum of 7 years of progressively responsible professional work experience in areas of/related to Mixed Migration preferably at field level covering more than one national/regional setting;
  • A minimum of 3 years work experience in the area of advocacy/policy dialogue at national/regional/global level preferably within an NGO setting;
  • Proven capacity to develop reader-friendly concise reports; track record of publications or co-authorship on Mixed Migration publications is desired;
  • Profound understanding of NGO sector preferably with work experience in NGOs;
  • Excellent and proven knowledge of mixed migration issues
  • Proven team player including remote team work;
  • Excellent research skills
  • Excellent writing and communication skills;
  • Ability to travel frequently;
  • Fluency in English is a must;

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

We offer

Contract length: Open ended

Gross Salary: Between 7.200 and 8.640 CHF according to experience and qualifications.

Designation of Duty Station: Family Duty Station

Start date: As soon as possible

Following Swiss regulations DRC offers accident and travel insurance, while all staff have to pay tax according to Swiss law as well as personal health insurance. Estimating tax calculators are available online, for instance: http://www.estv2.admin.ch/e/dienstleistungen/steuerrechner/2017/ge.php.

DRC does not provide additional housing or schooling or any other allowances.

How to apply:

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Apply here

Applications sent by email will not be considered.**

Closing date for applications: 28 January 2018

If you have questions or are facing problems with the online application process, please contact our job support at drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

For more details on this position please contact: Bram Frouws at b.frouws@regionalmms.org

Note

Though no mandatory requirement, Swiss or Shengen nationals will be given a certain preference as any person with a valid work and residence permit for Switzerland.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

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Switzerland: Operations Unit Internships (3 Positions)

 Almacen, FULL TIME  Comments Off on Switzerland: Operations Unit Internships (3 Positions)
Dec 302017
 

Organization: The Global Community Engagement and Resilience Fund
Country: Switzerland
Closing date: 28 Jan 2018

Operations Unit Internships (3 Positions)

  1. Asia Team Intern

  2. East Africa & Balkans Team Intern

  3. West Africa Team Intern

In relation to designated countries:

Grant Making and Management

  • Support the grant making process through the following stages: the application process, due diligence, proposal development and grant agreement signature. Work with the country team to support efficiency, effectiveness and adherence to GCERF’s grant making principles and standard operating procedures.

  • Support grant management processes to track milestones, compliance timelines and other deliverables of grantees, including regular reports, Monitoring and Evaluation frameworks. Provide support to processing payments to grantees.

  • Provide administrative support to the country team, such as file management and counter-terrorism screening.

  • Provide logistical support for the preparation and implementation of regular operational visits to beneficiary countries and related in-country events.

  • Maintaining and tracking communication with grantees

Research and Communications

  • Monitor in-country developments, conduct research and draft reports on designated countries.

  • Attend and report back on relevant events in Geneva.

  • Contribute to relevant documents and presentations to support decision-making by stakeholders, such as GCERF’s Country Support Mechanism, the Independent Review Panel, and the GCERF Governing Board.

  • Contribute to the preparation of external updates, presentations, and reports to support external relations and resource mobilization efforts.

General

  • Backstop and support colleagues in your country team and the Operations Units as requested by the supervisor.

  • Undertake other duties as requested by the supervisor.

How to apply:

Application Deadline: Open until all open positions are filled.

Please specify in your application the specific team or team for which you would like to be considered.

GCERF is committed to diversity within its workforce and encourages applications from all qualified candidates.

How to Apply: Please visit the GCERF website at http://www.gcerf.org/about-us/career-opportunities/.

Please note that interested candidates should always apply through our career page. Applications submitted by email or other websites than GCERF will not be considered.

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Switzerland: Senior Compliance Officer, Subawards & Partnerships

 Administracion, Almacen, FULL TIME, Ingenieria Industrial, Recursos Humanos  Comments Off on Switzerland: Senior Compliance Officer, Subawards & Partnerships
Dec 202017
 

Organization: International Rescue Committee
Country: Switzerland
Closing date: 18 Jan 2018

This position can be based in New York, Geneva or London.

BACKGROUND:

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

Working in partnership with local and national civil society organizations is fundamental to the IRC’s mission to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Effective local partnerships enable the IRC to pursue the strategic objectives set out in IRC 2020, resulting in more effective, responsive and durable assistance that reaches more people and produces better outcomes for our clients. Investing in local civil society organizations not only recognizes those organizations as allies in achieving the IRC’s core outcomes, but also as catalysts and drivers of change.

The Senior Compliance Officer of Subawards & Partnerships will contribute to IRC being a global leader in the humanitarian arena for partnerships by ensuring that the IRC Subaward &Partnership process: is executed in accordance with IRC statutory donors rules and regulations and the IRC Subaward Partner Management System (SPMS); builds the knowledge and capacity of IRC staff in developing, executing and monitoring mutually beneficial partnerships and; enhances and builds the capacity of partner organizations.

Major Responsibilities

  • Act as the compliance focal point for all IRC subawards managing a team that ensures robust subaward management, organization wide, by advising on internal policies and donor compliance as it relates to subawards;
  • Serve as IRC’s in-house SPMS/subaward expert and oversee the implementation of SPMS and providing technical support on the SPMS by helping country programs establish complaint subaward management systems;
  • Work in partnership with the SPMS Development Team on the completion and roll-out of the final chapters of SPMS and when complete, oversee the full transfer of SPMS to the AMU C&P Subaward/Partnership team for ongoing oversight and maintenance;
  • Work closely with the Sr. Director of Compliance and Policy, the AMU C&P Head of EU Donor Compliance and IRC stakeholders to ensure the ongoing refinement and regular updating of SPMS, keeping in mind practicality of implementation and major donor guidelines and consistent application of the SPMS;
  • Engage with field offices, regional teams, and technical units as needed to provide input and develop solutions on subaward matters including partner solicitations, partner evaluation and selection, and partner monitoring. Working through the OTIS system, conduct and oversee the review of all pre-subaward documentation and subaward instruments for compliance with donor and IRC policies and procedures;
  • Work with Program Development to design subaward guidance during the pre-award phase and as needed, provide pre-award assessment support during subaward-intensive proposals including dispatching staff when appropriate and funded;
  • Collaborate with AMU Compliance and Policy Donor experts in developing, consistently updating and rolling-out tools (including through multi-media), templates and guides for Subaward/Partner development, execution and management and ensure latest versions available on RescueNet;
  • Collaborate and contribute in the development of AMU’s C&P’s RescueNet pages and an Award Management System from the Subaward/Partnership perspective to ensure that it is compatible with IRC policy and includes SPMS as a component;
  • Advise senior leadership on the progress of subaward management throughout the organization and any major risks identified;
  • Trouble-shoot issues as they arise; respond to partnership questions/inquiries from donors/staff/partners with input, as necessary from the AMU C&P Donor specific Compliance Specialists;
  • Oversee the redesign of the SPMS Helpdesk into a service/incident tracking system and manage the SPMS Helpdesk – Subaward.helpdesk@rescue.org – providing advice and guidance, tracking issues of need to identify training, tool and resource needs.
  • Serve as a SME and work with the Enterprise Resource Process Management Team, Information Technology Team and the AMU Strategic Partnerships and Analytics Team in the integration of SMPS, all subawards and supporting documentation, etc., are searchable data points in internal tracking systems;
  • Working with the AMU Sr. Director of Compliance and Policy and the Director of Training and Curriculum, serve as the SPMS/subaward SME and lead or assist in the development, enhancement of and participate in SPMS trainings for all of IRC and partners (as necessary);
  • Directly supervise and mentor/train a field facing team of 1-2 staff who are responsible for providing exemplary global support in subaward management;
  • When necessary, as required by the Sr. Director of AMU C&P, assist in the review of new awards terms and conditions as well as other duties that may be assigned.

Key Working Relationships

Position reports to: AMU Sr. Director of Compliance and Policy

Position directly supervises: Compliance Officer, Subawards & Partnerships

Other Internal and/or external contacts: AMU Compliance and Policy staff, AMU Pillars, Ethics and Compliance Unit, Finance, IRC UK and other European offices, US Programs, Technical Units, and International Programs

REQUIREMENTS:

  • Bachelor’s Degree in Business Admin, Finance, or related field. Master’s Degree preferred. Legal background a plus.
  • 7 – 10 years of relevant professional experience highly preferred work experience with US Government, UK Government, European Union, multilaterals (UN/WB) and Foundations
  • Demonstrated experience and expertise in interpreting and applying statutory and regulatory language from awards and contracts from multiple donor type in order to develop partner facing subawards and Subcontracts.
  • Demonstrated expertise and experience in Subaward Systems development and maintenance
  • Developed understanding of business and partnering standards required to create a high performing and accountable environment
  • Demonstrated knowledge and prior experience working with a variety of donors – USG (USAID, HHS, DOS, etc.,), DFID, ECHO, EU, SIDA, etc. Specifically knowledge and ability to apply the FAR, 2 CFR 200, 22 CFR 228, DFID Smart Rules, EU and ECHO General Conditions and Special Conditions, etc.
  • Previous experience in developing donor compliant partnering tools, templates and trainings in multicultural setting
  • Previous experience with international non-profit organizations preferred
  • Excellent oral and written communication skills, including the ability to effectively and diplomatically negotiate with donors, partners and co-workers
  • Excellent customer service skills
  • Solid organizational skills;
  • Ability to work well under pressure in a fast-paced team environment and prioritize accordingly;
  • Strong interpersonal skills: the ability to work productively both independently and in a team environment;
  • Flexible work attitude and ability to meet unexpected demands;
  • Excellent computer skills: MS Word, Excel, PowerPoint, and email/internet software.

Working Environment*:*

  • Standard office work environment with the ability to work independently and remote part time.
  • Ability to travel up to approximately 30% of time

How to apply:

Please apply on our site: https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=832

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