Nov 072018

Organization: Scaling Up Nutrition
Country: Switzerland
Closing date: 14 Nov 2018

Launched in September 2010, the Scaling Up Nutrition (SUN) Movement catalyses collective action towards ending malnutrition in all its forms. Led by 60 SUN Countries and the Indian States of Jharkhand, Maharashtra and Uttar Pradesh, the SUN Movement is an unprecedented effort to bring together stakeholders – governments, national and international civil society organisations, businesses, the UN system, researchers and scientists across different sectors – to create an enabling environment to improve nutrition.

SUN countries, and all stakeholders in the Movement are committed to scaling up nutrition, by strengthening four strategic processes at country-level as set out in the SUN Movement Strategy and Roadmap 2016-2020:

  1. Expanding and sustaining an enabling political environment;
  2. Prioritising effective actions that contribute to good nutrition;
  3. Implementing actions aligned with national common results frameworks;
  4. Effectively using, and significantly increasing, financial resources for nutrition.

The SUN Movement Secretariat was established in 2012 as a small coordinating mechanism to support SUN countries, helping them connect with each other for support and advice, and ensuring coordinated and coherent support from actors in a series of networks. The Secretariat also maintains momentum across the SUN Movement, catalyzing interest and action in new or problematic nutrition issues. Finally, the Secretariat tracks and communicates the progress made by each SUN country, and the Movement as a whole.

The SUN Movement Coordinator, a UN Assistant Secretary General, oversees implementation of the Strategy and Roadmap, leads the SUN Movement Secretariat and represents the SUN Movement globally. Day-to-day management of the Secretariat is the responsibility of the Director.

The Secretariat is looking for a dynamic and experienced Special Assistant to provide executive support to the Director and to contribute to the efficient and smooth functioning of the Secretariat through improved internal communication, coordination and management of the workflow. He/she will report directly to the Director.

The Special Assistant is expected to be proactive, innovative, entrepreneurial, agile and results oriented, demonstrating a high standard of professionalism, confidentiality and integrity. He/She should be able to anticipate the needs of the Director and tailor his/her support accordingly. We are looking for a solution finder and quick doer – escalating to the attention of the Director only those issues requiring specific guidance and/or decision. The Special Assistant will also work closely with the Strategic Management Team (SMT) when need be.

He/She will perform the following tasks – but not limited to these:

a) Provide substantive, and practical support to the Director

  • Act as first line ‘information filter’, managing information flows to and from the Director, including synthesizing and summarizing information for the Director to facilitate decision-making;
  • Advise the Director on priorities, strategically align her time with those, and revisit them regularly to assess progress. This will include screening and prioritizing all incoming correspondence and phone calls; drafting correspondence for the Director’s signature and/or for replying on her behalf;
  • Lead the planning of work commitments and engagements and maintaining a schedule of action points. Anticipate needs, flag priority issues and recommend follow up actions;
  • Manage the daily calendar, schedule and contact directories of the Director, ensuring at all times that her schedule is well planned and serviced in terms of background briefs, in-house coordination, and relevant issues addressed prior to engagements; ensure synergy between the Director and the Coordinator’s agendas and the one of the Secretariat;
  • Coordinate research, substantive reviews and critical analysis, report inputs, memos, presentations and talking points etc..
  • Develop and maintain collaborative relationships, as the key interlocutor for the Director with internal and external parties;
  • Arrange hospitality and documents for international/bilateral meetings as requested;
  • Support the Director in daily administrative matters including the planning and organization of the Director’s missions (travel and hotel bookings, visa applications, processing expense claims and follow-up actions) and the management of her profile in oneUNOPS;
  • Advise the Director with any other requests from SUN partners and other stakeholders;
  • Keep all documentation related to Director’s office duly filed.

b) Lead coordination, communication and workflow management

  • Coordinate the SMT meetings: lead on the scheduling, agenda setting, minutes writing and follow up actions;
  • Lead internal communications in order to disseminate information and messages on behalf of the Director;
  • Facilitate the flow of communication between teams, colleagues and also external partners;
  • Maintain an up to date plan/calendar of official missions, absences, key events, trainings and meetings for the entire Secretariat;
  • Establish and maintain effective records management, structured document retrieval and workflow management system;
  • Work closely with the Personal Assistant to the Coordinator and other assistants to provide assistance and carry out any other duties, as required to meet evolving needs;
  • Attend various internal meetings organised by teams/colleagues. Communicate with managers, team leads, personnel and partners to ensure initiatives are on track and co-ordinates realignment if necessary.
  • In collaboration with the Administrator, contribute to aligning business processes and make suggestions for rationalization of workflows where needed;
  • Anticipate, analyse and interpret internal and external opinion, attitudes and issues that might impact the operations and plans of the Secretariat;
  • Organize and manage workshops and retreats, developing objectives and agendas, coordinating with partners on substantive areas and ensuring streamlining of plans on behalf of the Director;
  • Provide backup assistance to other administrative staff, as necessary;
  • Any other tasks as required.


  • Required: Advanced university degree (master degree or equivalent) in business administration, project management, development studies, international relations or related field with 5 years of progressive relevant experience; Or
  • First level university degree (bachelor or equivalent) in business administration, project management, development studies, international relations or related field with 7 years of progressive relevant experience.


  • 5 years of progressive relevant experience combined with master’s degree or 7 years of progressive relevant experience combined with bachelor’s degree is required.
  • Relevant experience is defined as experience working in general business administration;
  • Experience supporting the work of senior management executives is required;
  • Experience writing reports and high-level correspondence is required;
  • Experience working in international organizations is desired;
  • Understanding of the 2030 Agenda for Sustainable Development is desired.


  • Fluency in written and spoken English is required.
  • Knowledge of French is desired.
  • Knowledge of other UN official language would be an asset. (UN official Languages are Arabic, Chinese, English, French, Spanish, Russian).


Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration Contract type: International Contractor Agreement (IICA)
Contract level: International Specialist Level 2 (ICS10 equivalent)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
This position is based in Switzerland and the fee is subject to taxes levied by the Swiss authorities.***

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.


With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

How to apply:

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