Aug 052018

Organization: International AIDS Society
Country: Switzerland
Closing date: 20 Aug 2018

About the IAS:

Founded in 1988, the International AIDS Society (IAS) is the world’s largest association of HIV professionals, with members from more than 180 countries. IAS members work on all fronts of the global response to AIDS, and include researchers, clinicians, policy and programme planners and public health and community practitioners on the frontlines of the epidemic.

The IAS organizes the world’s two most prestigious HIV conferences, each convened biennially in alternating years. The International AIDS Conference is the largest conference on any global health or development issue, and provides a unique forum for the intersection of science and advocacy. The IAS Conference on HIV Science brings together a broad cross section of HIV professionals and features the latest HIV science, with a focus on implementation – moving scientific advances into practice.

In addition, the IAS programmes advocate for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations at higher risk for HIV – such as men who have sex with men, people who inject drugs, sex workers and transgender individuals – including protecting their human rights by combatting punitive laws and discriminatory policies.

More information on IAS can be found at

Details of Employment:

The Project Manager will be based in Geneva, Switzerland and will report to the Deputy Director (Vaccines), HIV Programmes & Advocacy or any person designated by the management. The position is open-ended and full-time to start as soon as possible.

Purpose of the Position:

The incumbent will be responsible for the project management, coordination and implementation of the IAS HIV Vaccine Programme as well as the administrative, logistical and financial aspects related to IAS HIV Vaccine Programme activities.

Main Responsibilities:

  • Develop project plans and associated budgets for programme activities
  • Coordinate the HIV Vaccine Programme strategy development process with the selected consulting firm
  • Coordinate the implementation of HIV Vaccine Programme activities according to project objectives and timelines, including a Funders’ Forum at AIDS 2018 and launch of the new strategy
  • Draft HIV Vaccine Programme reports, documents and policy briefs for external stakeholder engagement
  • Manage expenditure, reimbursements and invoices according to the allocated budget;
  • Provide input to donor reports and grant proposals, in collaboration with the IAS Resource Mobilization and Development Department
  • Organize advisory board meetings, teleconferences and communications including preparing supporting documents, taking minutes and following up on action points
  • Organize travel arrangements for IAS HIV Vaccine Programme staff and external partners such as advisory board members, speakers and chairs
  • Organize logistics for HIV Vaccine Programme meetings and events including venue, AV, catering, transportation and meeting materials
  • Coordinate communications, outreach and marketing of the HIV Vaccine Programme activities with the support of the IAS Communications Department.

Perform any additional tasks as assigned by the Deputy Director (Vaccines), HIV Programmes & Advocacy or any person designated by the management.

Academic Qualifications:

  • A degree in public health, social science, international relations or other relevant discipline or comparable years of experience in the field.

Work Experience:

  • At least 3 to 5 years’ experience in a similar role, working in HIV/AIDS, public health and/or the not-for-profit sector
  • Experience working with conferences, seminars, workshops, meetings, committees or events
  • Experience working with partners to achieve deliverables
  • Experience working in an international context.


  • Strong understanding of current issues in HIV science and policy and/or the HIV vaccine field
  • Advanced project management skills
  • Excellent communication skills, in particular strong written communication, and customer service attitude
  • Highly organized and systematic, with meticulous attention to detail
  • Excellent time management skills
  • Sense of diplomacy and cross-cultural interpersonal skills
  • Ability to work independently and an aptitude for multi-tasking
  • Ability to work under pressure in an international and multi-cultural context
  • Advanced computer skills in the Windows environment (MS Office, Outlook)
  • Ability to travel for work.


  • Fluency in English (oral and written) is required. Working knowledge of other UN languages is beneficial.

How to apply:

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to by Monday 20 August 2018. Please note that only shortlisted candidates will be contacted.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit will be considered.

IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).

The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with or affected by HIV are strongly encouraged to apply.

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T ypische Fragen
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Fragen zu Fragen
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