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Jan 232018
 

Organization: International Organization for Migration
Country: Switzerland
Closing date: 31 Jan 2018

Open to Internal and External Candidates

Position Title : Resources Management Assistant (DRM Emergency Support)

Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G6

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 January 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall guidance of the Director, Department of Resources Management and direct supervision of the Senior Resources Management Officer and in close coordination with the Resources Management Officer, the successful candidate will support the DRM Emergency Support Unit in managing the administrative, budgetary, financial and human resources functions for the emergency operations, Headquarters (HQs) based project/programme activities in response to Level 3 Emergency crisis.

Core Functions / Responsibilities:

  1. Provide overall support to the DRM Emergency Support Unit in resource management matters related to the activities in monitoring, assessing and evaluating the administrative, financial, personnel, procurement, logistics and other administrative activities of the Country Offices involved in implementing Level 3 Emergency projects, including: (a) Analyse variances between budget and actual expenditures. Communicate on the coordination the preparation of financial requirements and project budgets; (b) Perform quality assurance in monitoring the financial management for the projects and assist with the preparation of financial reports in accordance with IOM regulations and established procedures; (c) Assist in staff deployment and human resources planning; and, (d) Support procurement and logistics operations in close coordination with Global Procurement and Supply Unit (GPSU) Manila and in accordance with Level 3 Emergency SOPs.
  2. In full coordination with RMO, work closely with relevant units in the Department of Operations and Emergencies (DOE) at Headquarters and undertake budgetary review, financial monitoring and reporting of projects implemented by DOE and provide required Resources Management support.

  3. Provide support to Resources Management staff in accordance with the Organization’s regulations and procedures, particularly Level 3 Emergency SOPs.

  4. Facilitate the verification and monitoring the utilization of Crisis Management Support budget lines including review of monthly projectization of staff funded from these lines.

  5. Liaise with relevant units at HQs, Administrative Centres and Regional Offices, regarding accounting and financial activities of IOM Offices; report regularly on the financial situation and provide other financial information as necessary.

  6. Assist in preparing and regularly updating Level 3 emergency related procedures and templates.

  7. Organize the activities of the DRM Emergency Support Unit and calendar management activities including responding to meeting requests and rescheduling. Tasks include the preparation of relevant briefing kit and logistical administrative support for RM staff deploying on TDY/STA.

  8. Assist in the management of information and serve as channel of communication between the DRM Emergency Support Unit and other Divisions: receive/clarify all incoming documents/correspondence; register incoming/outgoing correspondence to/from the office of the DRM Emergency Support Unit; prepare responses to incoming communications, ensure the accuracy and correct format of outgoing correspondence.

  9. Assist in organizing special events related to L3 and emergencies such as IOM-facilitated workshops, trainings, consultation meetings, etc.

  10. Undertake official duty travels to provide Resources Management support to the Country Offices as requested.

  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Business Administration, Finance, Accounting or a related field from an accredited academic institution with four years of relevant experience; or,

• Completed High school / Secondary school education with six years of relevant experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in administrative and finance functions and programme activities;

• Excellent communication, interpersonal and writing skills;

• Excellent computer skills and proficiency in spreadsheet and database applications;

• Sound knowledge of IOM’s administrative, budgetary, financial, and business rules and practices;

• Maintain and ensure the confidentiality and integrity of all personnel-related information by implementing control procedures in line with IOM standards of conduct and data protection rules;

• Proficiency in Excel, MS Outlook, MS Word, Internet Explorer, Web based applications; and,

• Knowledge of Costing of Travel Arrangement and computerized Travel Reservation System is highly desirable.

Languages

Fluency in English and French is required. Working knowledge of Spanish is an advantage.

Note

Please be advised that this is a local position and as such only qualified candidates residing in

Switzerland and holding a valid residence/ working permit will be considered.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 January 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.01.2018 to 31.01.2018

Requisition: VN 2018 / 01 (GS)-ResourcesManagementAsstant(DRMEmrgncySprt)(G6)-Geneva,Switzerland (55320750) Released

Posting: Posting NC55320756 (55320756) Released

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