Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 04 Feb 2018
Org. Setting and Reporting
This job opening announcement broadcasts multiple internship opportunities located at headquarters OCHA-Geneva. The intern, under the general guidance of a primary supervisor, shall be assigned within one of the following OCHA entities: Office of the Director-(OD); Inter-Agency Standing Committee-(IASC) secretariat; Coordination and Response division-(CRD); Emergency Services branch-(ESB); Partnerships and Resource Mobilization branch-(PRMB) and; Programme Support branch-(PSB).
This internship shall be based in Geneva, Switzerland, and the intern will be under the general guidance and direct supervision of OCHA-Geneva supervisor. The internship is being offered for a minimum period of three (3) months, with a possibility of extension up to a maximum period of six (6) months, beginning at a mutually agreed time.
In general, the intern shall support OCHA in fulfilling mandated activities and projects in the respective area of assignment. Daily responsibilities will depend on the individual’s background and duties may include but are not limited to providing assistance with the design and preparation of studies on humanitarian, disaster, emergency relief and other related issues and in various follow-up activities; researching, analyzing and presenting information gathered from diverse sources on assigned topics/ issues; assisting with the preparation of various written documents, e.g. drafts sections of studies, background papers, policy guidelines, parliamentary documents etc.; assisting in the maintenance of reference/ resource information on specific topics or policy-related issues; providing support with the organization of meetings, seminars, conferences, work-shops, etc., and serving as note-taker to such events; maintains awareness of current humanitarian affairs and related issues, to include relevant political, policy, gender considerations or other developments in specific subject area and/or country or region concerned and; performs other tasks requested by supervisor, as appropriate.
In addition to the general responsibilities outlined above, the intern shall be given specific tasks related to the branch/ division of assignment, namely: Office of the Director collaborates extensively with Member States, non-governmental actors and operational humanitarian agencies/ partners based in Geneva, including the Red Cross Movement and the International Organization for Migration, and provides managerial direction to Geneva-based entities. In particular, the intern shall provide assistance in connection with OCHA’s coordination and collaboration with humanitarian institutions.
The Inter-Agency Standing Committee (IASC) secretariat is responsible for providing technical support and services to the various bodies and meetings of the IASC, as well as for monitoring the implementation of the decisions. In particular, the intern shall support the preparations for the IASC Working Group Meetings, Principals and events, including assisting in the preparatory process for background documents, logistic arrangements and preparation of summary records; support the liaison with UN and non-UN humanitarian agencies and other relevant bodies to ensure timely information sharing, attending meetings of IASC organizations and other relevant events; assist with monitoring the progress in IASC Subsidiary Bodies (Task Teams and Reference Groups) by drafting notes and identifying gaps, bringing them to the attention of the Secretariat; help with the development of information management mechanisms within the Secretariat, developing relevant information dissemination tools; help with the maintenance of the website and promotional material; help strengthen information management through monitoring of humanitarian developments throughout the world and through careful information analysis and; support communication on IASC events and concerns by preparing the newsletter (IASC News).
As OCHA’s operational hub, the Coordination and Response division (CRD) oversees the management of all field offices and provides operational support to Resident Coordinators/ Humanitarian Coordinators (RCs/ HCs), OCHA country and regional offices and Humanitarian Country Teams (HCTs). CRD is also responsible for coordinating all country-level humanitarian strategies and emergency responses, and is the working-level inter-face with affected Member States, partner humanitarian organizations, UN Secretariat departments and donors on operational issues. In particular, the intern shall support with the creation and/ or maintenance of databases for humanitarian field activities by conducting research through relevant websites, OCHA disaster and complex emergency files, and situation reports; assist in contacting external partners in order to update existing contact database; assist with the preparation of briefing notes on disasters and the activities of the Section; assist with updating access and security-related information; support with copying, compiling records and filing of current emergencies records; assist in the preparation of meetings, Member States Briefings and Conferences with the High Level Working Groups (HLWG) in Geneva-agenda, background documentation, notes and summary records and; accompany the Desk Officer to meetings with donors, humanitarian partners and UN agencies.
Situated within the Coordination and Response division, the Humanitarian Leadership Strengthening unit (HLSU) works on one of the top issues on the global humanitarian agenda – humanitarian leadership – and it aims to ensure that the humanitarian community has the right leader, in the right place, at the right time. The IASC has identified three levels at which progress needs to be made to improve humanitarian coordination leadership: the individual level, relating to Coordinators’ knowledge, skills, and experience; the management level, relating to the way Coordinators are managed and supported and; the institutional level, relating to the institutional environment in which Coordinators are placed within the IASC and the UN system. The Unit carries out this agenda in support of the IASC and the Humanitarian Coordinators themselves. In particular, the intern shall participate in the organization of retreats, workshops and other learning events for RCs/HCs and inter-agency meetings on humanitarian leadership as well as assist in the drafting of documents and analysis on key leadership related matters.
The Emergency Services branch (ESB) supports OCHA and the broader humanitarian community in the response to new or escalating emergencies and disasters. It does this through the rapid deployment of staff and experts, the provision of operations and OCHA logistics support, as well as the compilation and dissemination of operational response guidance. Specifically ESB assists in strengthening national and international disaster response and response preparedness capacities, facilitating initial disaster assessment and coordination through the timely deployment of appropriate staff resources and expertise; supports effective international response efforts through the provision of civil-military coordination, logistical support, information technology expertise and emergency relief stocks; manages rosters and networks to ensure the availability of humanitarian specialists, environmental experts, and technical modules to support field operations; supports the coordination of staff learning and development programmes, including the management of specific training cycles; works with partners to ensure appropriate international standards for response are constantly developed and updated, including international urban search and rescue (USAR) activities, civil-military coordination, environmental emergencies response and; forges, maintains and develops effective networks e.g. United Nation Disaster Assessment and Coordination (UNDAC), International Search and Rescue Advisory Group (INSARAG), International Humanitarian Partnership (IHP) and Surge Capacity resource providers. In particular, the intern shall provide support in connection with OCHA’s mandated actions in regard to natural disasters, environmental emergencies and technological accidents. ESB consists of: the Civil-Military Coordination section- (CMCS), Field Coordination Support section-(FCSS), Emergency Preparedness and Environment section-(EPES), Surge Capacity section-(SCS) and the Activation and Coordination Support unit-(ACSU).
The Partnerships and Resource Mobilization branch (PRMB) coordinates and supports OCHA’s institutional and strategic partnerships with three sets of partners: (i) Member States, (ii) regional and inter-governmental bodies, and (iii) the private sector. Working in close cooperation with relevant Branches at headquarters and field offices, as the custodian of OCHA’s corporate partnership strategies with these three sets of partner, PRMB ensures focus and coherence in OCHA’s existing and future partnership initiatives. In particular, the intern shall assist in contacting external partners in order to update existing contact database; assist in the preparation of partnership related meetings in Geneva-agenda, background documentation, notes and summary records; liaise with OCHA staff at headquarters (HQ) and other relevant partners, gathering and disseminating information about partnerships; assist with the preparation of inputs, ensuring that they are carried out in an efficient and timely manner; assist in updating PRMB’s partnership database, including websites (intranet and/ internet) and contact database; accompany the supervisor to meetings with partners and UN agencies; assist in the preparation of policy guidance on OCHA’s partnerships with member states, inter-governmental and regional organizations and the private sector (partners); support OCHA’s Regional and Liaison Offices in their partnership work, including strategic prioritization and cross fertilization of best practices in partnership work; assist in research and analysis on identified priority partners and; participate in other related assignments. PRMB consists of: Donor Relations section-(DRS), Partnerships Coordination section-(PCS), Private Sector section-(PSS), Resource Mobilization Support section-(RMSS), and Liaison offices-(LO); African Union-(AULO), Brussels-(BLO) and Gulf-(GLO).
The Programme Support branch (PSB) helps OCHA and partners deliver more effective joint responses using innovative, state of the art coordination tools and services. The work of the Branch focuses both on the architecture (clusters and other coordination platforms at the field and global levels, e.g. Humanitarian Country Teams, Global Cluster Coordinators, etc.), and the substance -needs assessment and analysis, humanitarian response planning, monitoring, etc. – of coordination. PSB aims to ensure OCHA and partner staff have the skills, tools and technical support needed to meet the needs of people affected by crises through a well-coordinated collective response effort, within the framework of a rigorous humanitarian programme cycle. In particular, the intern shall assist in the research and development of communication materials and website presence to enhance the visibility of information relating to the humanitarian programme cycle (HPC); research various thematic and political initiatives of relevance to the branch; support the development, editing and financial tracking of appeals documents; assist in the organization of programme cycle training events, as well as other initiatives. PSB consists of: Coordinated Assessment Support section-(CASS), Inter-Cluster Coordination section-(ICCS), Planning and Monitoring section-(PAMS) and HPC-Information Services unit-(HPC-IS).
COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Applicants who are unable to commence the internship within one year of graduation shall not be accepted.
The University degree must be in the area of political science, social science, international studies, public administration, economics, engineering, earth sciences or in a related field.
In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three (3) references. Due to high volume of applications received, ONLY successful candidates will be contacted.
A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this advertisement, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.
In line with the United Nations internship programme, the Office for the Coordination of Humanitarian Affairs-(OCHA) internship provides a framework by which students from diverse academic backgrounds gain exposure to the work of the United Nations through assignment to offices within the Secretariat. The Programme endeavours to attract qualified students, offering them an opportunity to enrich their educational experience through exposure to the work of the Organization. Equally, it provides the Office with the assistance of students specialized in various professional fields. The internship is an unpaid and full-time opportunity and the intern must adhere to the established official weekly working hours of the duty station where it is based with one hour for a lunch break. For more information on the Programme, please visit: https://www.unog.ch
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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