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Dec 192017
 

Organization: International AIDS Society
Country: Switzerland
Closing date: 10 Jan 2018

Congress & Exhibition Intern (ISET)

About the IAS:

Founded in 1988, the International AIDS Society (IAS) is the world’s largest association of HIV professionals, with members from more than 180 countries. IAS members work on all fronts of the global response to AIDS, and include researchers, clinicians, policy and programme planners and public health and community practitioners on the frontlines of the epidemic.

The IAS organizes the world’s two most prestigious HIV conferences, each convened biennially in alternating years. The International AIDS Conference is the largest conference on any global health or development issue, and provides a unique forum for the intersection of science and advocacy. The IAS Conference on HIV Science brings together a broad cross section of HIV professionals and features the latest HIV science, with a focus on implementation – moving scientific advances into practice.

In addition, the IAS advocates for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations at higher risk for HIV – such as men who have sex with men, people who inject drugs, sex workers and transgender individuals – including protecting their human rights by combatting punitive laws and discriminatory policies.

More information on IAS can be found at www.iasociety.org.

Details of Internship:

The Congress & Exhibition (C&E) Intern will be based at the IAS Secretariat in Geneva, Switzerland. He/she will report to the C&E Manager and will take direction from the Senior C&E Project Manager. The internship is full-time and will last 5.5 months from 1 March 2018 to 15 August 2018.

Purpose of the Internship:

The 22nd International AIDS Conference (AIDS 2018) will be hosted in Amsterdam, Netherlands 23-27 July 2018, under the theme Breaking Barriers Building Bridges. More information on AIDS 2018 can be found at www.aids2018.org.

The intern will be responsible for assisting with the coordination of the AIDS 2018 exhibition and venue management.

Main Responsibilities:

  • Handle exhibitor support (communicate on a daily basis via emails, phone calls)
  • Draft the exhibitor manual
  • Assist in keeping up-to-date and running the IAS exhibition online ordering and tracking system (ISET)
  • Follow-up on invoicing and payments as required
  • When needed, act as the liaison between exhibitors and the selected suppliers to ensure the suppliers meet requirements and deadlines
  • Assist with the planning of exhibition space and layout
  • Assist with the coordination of the exhibition onsite, including build-up and tear down, liaison with the selected suppliers
  • Assist with the venue management and the catering for the conference.

Academic Qualifications:

  • Currently studying or recently graduated in business, events, hospitality management, or a related field.

Experience: (previous internships)

  • Experience helping organize conferences, seminars, workshops, meetings, or other events
  • Experience working with sponsors and/or high-level partners, a plus
  • Experience working with event management or ordering systems, a plus
  • Experience working for international organizations or abroad, a plus.

Skills/Competencies:

  • Ability to work independently and an aptitude for multi-tasking
  • Attention to detail
  • Be organized and systematic
  • Strong computer skills in the Windows environment
  • Ability to work under pressure in an international context
  • Sense of diplomacy and discretion.

Languages:

  • Excellent written and oral English language communication skills. Knowledge of other languages is an asset.

Benefits from this Internship:

The intern can expect to gain skills and experience in the following areas:

  • Large project management
  • Event organizing, especially exhibition management
  • NGO work and international exposure
  • Time management & multitasking

Stipend: 2’000.- CHF/month gross (full time).

How to apply:

How to Apply:

This internship is ideally suited to a qualified, motivated and eager-to-learn graduate willing to prepare his/her professional life in challenging and dynamic settings, with high international exposure.

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@iasociety.org by Wednesday 10 January 2018. The interviews will take place as of 15 January 2018. Please note that only shortlisted candidates will be contacted.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit will be considered.

IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).

The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.

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